Document Control Specialist

WSP • New Orleans, LA

4h • $70,000 - $75,000 • Remote

About The Position

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a remote position.

Requirements

• Bachelor's Degree or equivalent experience
• 1-3 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

Nice To Haves

• Experience with ProjectWise (ProjectWise Explorer and ProjectWise Deliverables Management), SharePoint, Bluebeam, Plan Grid, and Microsoft 365 is preferred.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS). 
• Knowledge of document management process, procedures, and systems.       
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.           
• Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation. May occasionally be required to manage day-to-day operations of the Document Control Team.

Benefits

• WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level