Document Control Specialist

Arcadis • Guaynabo, PR

1d

About The Position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking a Document Control Specialist to support water infrastructure projects in Guaynabo, Puerto Rico. In this role, you will work closely with project managers, engineers, Contractors, suppliers, and client representatives to ensure the organized, accurate, and timely management of all project documentation. You will play a critical role in maintaining document integrity, supporting efficient communication, and ensuring compliance with client and project requirements throughout all phases of design and construction. Role accountabilities: In this position, you will oversee the full lifecycle of the Automated Meter Infrastructure (AMI) project documentation and ensure all records are properly received, logged, distributed, stored, and retained. You will establish and maintain document control processes, support project teams in accessing required materials, and ensure adherence to client and federal standards. This role requires exceptional attention to detail, strong organization, and the ability to coordinate with diverse teams on a fast‑paced infrastructure program. The candidate should manage, reduce, and evaluate field and analytical data, prepare reports, and assist Project Manager (PM) with AMI tasks. It is expected that the candidate exhibiting ownership of delegated tasks, ensuring the coordination and delivery of on-schedule and on-budget work. The candidate should possess a logical approach and the ability to work in simultaneous tasks. Supports document workflows including receiving, logging, formatting, distributing, and archiving documentation. Provides a programmatic document control and tracking system for correspondence, notices, invoices, warranty documentation, and all other project records. Establishes and manages processes and procedures for tracking document approvals, revisions, transmittals, and status reporting across project stakeholders. Interfaces with project development processes by preparing and maintaining structured document packages, supporting constructability reviews, and coordinating document updates. Oversees document control standards related to schedule management, cost management documentation, and contractual recordkeeping requirements. Reports documentation metrics to project managers and stakeholders, including trend tracking, compliance reporting, and forecasting of documentation needs. Supports project reporting activities such as documentation, financial recordkeeping, and consolidated project reporting packages. Become familiar and compliant with Health and Safety regulations and guidelines Performing other duties and responsibilities as required from time to time by your manager or Project Team

Requirements

• The candidate should have a Bachelor’s Degree in Business Administration, or a related field of study is also required. These qualifications will ensure the candidate possesses the foundational knowledge and practical experience necessary to excel in this position.
• Additionally, the candidate shall have at least 8+ years of experience in document control, project controls, and/or project administration, and shall have a comprehensive understanding of the local municipalities in PR.

Nice To Haves

• Excellent communication and relationship building skills, both internally and externally
• Good knowledge of Microsoft Office packages
• Ability to prioritize work

Responsibilities

• Supports document workflows including receiving, logging, formatting, distributing, and archiving documentation.
• Provides a programmatic document control and tracking system for correspondence, notices, invoices, warranty documentation, and all other project records.
• Establishes and manages processes and procedures for tracking document approvals, revisions, transmittals, and status reporting across project stakeholders.
• Interfaces with project development processes by preparing and maintaining structured document packages, supporting constructability reviews, and coordinating document updates.
• Oversees document control standards related to schedule management, cost management documentation, and contractual recordkeeping requirements.
• Reports documentation metrics to project managers and stakeholders, including trend tracking, compliance reporting, and forecasting of documentation needs.
• Supports project reporting activities such as documentation, financial recordkeeping, and consolidated project reporting packages.
• Become familiar and compliant with Health and Safety regulations and guidelines
• Performing other duties and responsibilities as required from time to time by your manager or Project Team

Benefits

• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 15 days PTO that accrue per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level