Document Control Specialist

Cathay Bank • Rosemead, CA

1d • $20 - $22

About The Position

Incumbent is responsible for data entry and for the filing, safekeeping and accurate recordkeeping of loan documentation both on-site and offsite with a third-party vendor. Ensure accurate filing and record keeping in compliance with Cathay Bank’s Record Retention Policy.

Requirements

• High school diploma required.
• 2+ years of experience in an office environment including data entry required.
• To navigate through the file room; bend, reach, and use small step stools on a regular basis.
• Be able to lift heavy items (minimum 50 pounds). Use an available dolly or cart when necessary.
• Attention to detail and good organizational skills.
• Self-motivated and able to work at a quick pace.
• PC proficient in MS Office Word, Excel, and Outlook.

Responsibilities

• Sort, store, and organize documents and records according to alphabetical, numerical, or other systems as directed by management.
• Add/reconcile new incoming documentation to file records or create new records as necessary.
• Maintains tracking log system for Loan Portfolio and records the location of the Legal Files both internally held and held by the offsite custodian, Iron Mountain.
• Ensure legal loan documents are always held in secure fireproof locations.
• Responsible for the preparation of appropriate forms and input of records into shipping boxes and documenting on spreadsheet.
• Maintain organization of files within file cabinets, including compressing and relocating files to provide additional filing space.
• Reviews Legal Document Files to ensure file completeness with Desk Procedures.
• Responsible for retrieving paid legal files/documentation, in response to special requests from supported Loan Servicing departments.
• Creates new labels for acquired loans and maintains record of file location.
• Assist in preparing & auditing paid off files for shipment to offsite facilities, ensuring accuracy and compliance with Desktop Procedures.
• Assists with special projects or assignments for Auditors and Regulators.
• This job requires lifting boxes of loan files weighing up to 50 lbs. approximately 3 or more times per day; use an available dolly or cart when necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED