Document Control Specialist

BE&K Building Group • Clayton, NC

8h

About The Position

DOCUMENT CONTROL SPECIALIST Summary Our Document Control Specialist initiates and manages project documentation and provides support on project(s). Responsibilities · Serve as primary communication point of contact maintaining project records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint and Office Suite. · Work on Document Control activities either independently as project lead or with minimal supervision. · Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance. Update and maintain project document control procedures and record keeping databases. · Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products. · Support Program Controls Manager and Quality Control Manager with overall Program Controls needs, information access, project closeout activities and document management. · Liaise with project site teams to proactively address documentation issues to promote project success. · Support project managers in collection/distribution of data, communications, and coordination of team deliverables. · Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress. · Ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements. · Support managers in presentations/reports to clients. Work directly with QA manager to ensure Early Turnover Package and final TOPs are produced, reviewed and completed. · Assist with change order management. · Prepare transmittals and reports and distribute and file documents as directed. · Work with other staff members as required. Refine and improve services in response to changing technological environment and Client expectations. · Assist in developing and adhering to project document control procedures. · Work on multiple projects simultaneously. · Duties also may include word processing, answering phones, purchasing equipment, filling in for other staff, and other project related activities as needed. · Other duties as assigned.

Requirements

• Requires 4-6 years minimum document management, quality control, information technology or other similar experience.
• Must be extremely well organized and detailed
• Excellent verbal and written communication
• Proficient with Sharepoint, Outlook, Adobe software
• Employment is contingent upon the successful completion of a background check and drug test

Responsibilities

• Serve as primary communication point of contact maintaining project records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint and Office Suite.
• Work on Document Control activities either independently as project lead or with minimal supervision.
• Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance. Update and maintain project document control procedures and record keeping databases.
• Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products.
• Support Program Controls Manager and Quality Control Manager with overall Program Controls needs, information access, project closeout activities and document management.
• Liaise with project site teams to proactively address documentation issues to promote project success.
• Support project managers in collection/distribution of data, communications, and coordination of team deliverables.
• Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress.
• Ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
• Support managers in presentations/reports to clients. Work directly with QA manager to ensure Early Turnover Package and final TOPs are produced, reviewed and completed.
• Assist with change order management.
• Prepare transmittals and reports and distribute and file documents as directed.
• Work with other staff members as required. Refine and improve services in response to changing technological environment and Client expectations.
• Assist in developing and adhering to project document control procedures.
• Work on multiple projects simultaneously.
• Duties also may include word processing, answering phones, purchasing equipment, filling in for other staff, and other project related activities as needed.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed