Document Control Specialist

MARKING SERVICES INC•Baytown, TX

9d•Onsite

About The Position

The Document Control Specialist is responsible for providing administrative support for the Operations and Sales team by maintaining project documents, data entry, and organizing project information.

Requirements

High School Diploma or equivalent required.
Prefer a minimum two (2) years of experience with document processing and date management.
Experience with Microsoft Office products (Word, Excel, Outlook, SharePoint).
Experience with Bluebeam/Adobe Acrobat.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of personalities.
Excellent time management and organization skills.
Strong attention to detail.

Nice To Haves

Previous experience in a construction environment is highly desirable.

Responsibilities

Provides a variety of administrative support functions for the Operations and Sales team.
Creates project folders and maintain complete and accurate customer files.
Receives files from Operations, Sales and Clients and stores all files accordingly.
Create transmittals for files received from Clients.
Reads the Project Definition Document (PDD) to understand the scope of the project and responds to the needs of the projects.
Manage document control processes and procedures to ensure control and availability of documentation to Operations and Sales personnel.
Review new and revised documentation and records for completion and conformance to standards.
File and archive documents electronically.
Perform administrative support and office management duties as needed.
Other duties as assigned.