Document Control Specialist

Ardent Eagle Solutions • Washington, DC

1d

About The Position

The Document Control Specialist supports records management operations by tracking, maintaining, and monitoring the movement of physical and electronic records throughout their lifecycle. This role ensures accurate documentation, secure handling, proper storage, and timely disposition of records in accordance with established procedures and client requirements.
Background
Ardent Eagle Solutions is a mission-focused government contracting firm providing professional, administrative, and technical support services to federal agencies. The company delivers steady, reliable execution across diverse programs, supporting clients in achieving operational excellence while maintaining compliance, integrity, and accountability.
Ardent Eagle Solutions is committed to building high-performing teams, fostering a culture of professionalism and collaboration, and delivering responsive support aligned with customer mission requirements. Through disciplined processes and a people-centered approach, AES partners with government agencies to provide scalable, compliant, and results-driven solutions.

Requirements

• Approximately two (2) years of experience in records management, document control, logistics coordination, or a related field.
• Experience using computer-based tracking or database systems.
• Ability to maintain accurate logs and tracking documentation.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to lift and move medium-weight materials throughout the workday.
• Strong communication skills and ability to respond to client inquiries.
• Ability to work in a structured, process-driven environment.

Nice To Haves

• Basic understanding of records lifecycle management principles preferred.

Responsibilities

• Track and maintain the location of records using computer-based tracking systems.
• Scan bar-coded boxes and update record locations within electronic databases.
• Monitor the movement of records from initial receipt through final archiving or destruction.
• Perform database backups and maintain data integrity within tracking systems.
• Coordinate the pickup, shipment, storage, and delivery of records.
• Maintain logs documenting receipt, transfer, shipment, and disposition of records.
• Conduct records searches and retrievals in response to client requests.
• Archive records and facilitate document destruction in accordance with established procedures.
• Prepare periodic inventories of stored records to ensure accuracy and accountability.
• Interpret specific instructions and prioritize multiple tasks in a deadline-driven environment.
• Apply problem-solving techniques to resolve tracking discrepancies and logistical challenges.
• Lift and move medium-weight boxes and materials as required during daily operations.
• Ensure compliance with records handling policies, security requirements, and operational procedures.

Benefits

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree