Document Control & Record Specialist I

OSC Global • Richland, WA

11d • $26 - $33

About The Position

The Document Control and Records Management Specialist I is responsible for a variety of tasks within the Records Management organization. This position supports a diverse set of customers and projects within the Records Management Program. Will work directly, both as an individual and as part of a team, with customers to understand their existing information and records management processes, procedures, and tools. Cognizant of applicable site procedures and ensure strict adherence to those requirements. Provide support for a compliant, cost-effective, service-oriented Records Program meeting requirements as identified in customer procedures, NARA regulations, and DOE directives. Assist with any other tasks determined applicable to the contract needs. Provide excellent customer service to site contractors and the Department of Energy.

Requirements

• Effectively communicate, both verbal and written, with team members, management, and customers.
• Highly organized and detail oriented with strong follow-up skills to manage large volumes of documentation.
• Experience or ability to learn the records management lifecycle processes.
• Ability to understand priorities.
• Proficiency or ability to learn basic technical skills for a wide range of software, including records and configuration control management systems.
• Customer service oriented, with ability to work professionally and collaboratively across multiple contractors and organizations.
• Sufficient fine motor skills for the use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.
• Visual and communications ability adequate to perform the essential functions of the job.
• Ability to kneel, bend and twist at the waist on an occasional basis.
• Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.
• Ability to push, pull, carry and lift objects weighing up to 10 pounds on a regular basis, and greater weights on an occasional basis.
• Ability to travel by vehicle or aircraft, and ability to safely operate a motor vehicle.
• High school diploma and 1 year of relevant work experience or an equivalent combination of education, training and experience.
• Must pass pre-employment background check.
• Must pass pre-employment drug screening.
• Applicants are required to have REAL ID ACT compliant documentation at time of hire and nothing on record that would prohibit you from gaining access to Department of Energy sites.
• Must be able to obtain a Department of Energy badge for access to the Hanford Site.

Nice To Haves

• Previous Hanford experience.
• Previous Document Control and/or Records Management experience.

Responsibilities

• Provide document control and record management support to requesting organizations.
• Understand requirements found in desk instructions, site procedures, Federal and NARA requirements.
• Understand Records Program business processes which create information and federal records.
• Participate in implementation activities and monitor the results.
• Perform basic records capture practices using standard site software.
• Perform audits to ensure all records and staff are performing at an acceptable quality level.
• Review Hanford Information to determine the CUI classification.
• Identify, prepare, review, approve, issuance/release, distribute, use, and revise various documents and record generated in support of the Hanford work.
• Monitor designated team collaboration areas, Outlook mailboxes, plant mail, and courier/transportation for incoming records.
• Develop estimates for performing service tasks.

Benefits

• paid holidays
• paid time off
• 401k with employer match
• dental
• vision
• health insurance plans through the Federal Employee Health Benefits (FEHB) program
• life and disability benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED