Document Control Coordinator

Suddath Companies • Jacksonville, FL

7h • Onsite

About The Position

The Document Control Coordinator is responsible for managing, organizing, and maintaining documentation imported into the Government Services imaging system. This role ensures that all required documents are accurately indexed, stored, retrieved, and provided to internal and external stakeholders in a timely and professional manner. The coordinator will also support document requests and track missing documentation as needed.

Requirements

• High school diploma or GED required.
• Ability to prioritize and re-prioritize tasks as situations and needs evolve.
• Strong multi-tasking and organizational skills to manage daily responsibilities and deadlines.
• Excellent teamwork and interpersonal communication skills.
• Willingness and ability to learn new processes and adapt to changes.
• Exceptional attention to detail and strong follow-through.
• Ability to work within established deadlines and timeframes.
• Proven ability to build and maintain positive working relationships with internal and external customers.
• Demonstrated initiative and ability to work independently with minimal supervision.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

• Associate degree or equivalent experience preferred.

Responsibilities

• Perform daily indexing tasks within the imaging system.
• Retrieve, distribute, and upload documents as requested by agents or internal teams.
• Maintain and update missing documentation spreadsheets.
• Properly store and organize documents in accordance with departmental standards.
• Ensure documents meet quality and accuracy requirements before processing.
• Follow established procedures while identifying opportunities for improved efficiency.
• Support the Document Control Manager with additional tasks as assigned.

Benefits

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Weekly pay for hourly-paid employees.
• Biweekly pay for salaried employees.
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees