Document Control Coordinator

PCL Construction • Tempe, AZ

21d

About The Position

The future you want is within reach. Let’s build it together.
At PCL Construction, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career.

Here's how a Document Control Coordinator for PCL Construction, Inc. within Civil West contributes to our team:Responsibilities
Reviews documents and drawings for necessary data, enters appropriate data into the corresponding PCL document tracking system, and checks records for accuracy and completion.
Ensures that all documents are filed electronically on the project computer network and that a record of these filings are recorded in the corresponding PCL document tracking system where applicable.
Updates project and contract documents (drawings and specifications) as directed by the project team.
Ensures that all required documentation is distributed to required stakeholders internally and externally.
Assists in the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
Ensures that all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and using mandated file transfer protocol (FTP) or document management system (DMS).
Audits document log and project file, identifies document discrepancies, and expedites delivery of missing documents.
Reports on status of document management process to project manager and drawing/document control supervisor. Assists with the design and implementation of solutions addressing document management issues.
Liaises with the project team and external parties for verification and resolution of relevant project and contract documentation issues.
Prioritizes tasks to meet the needs of the project team and their respective deadlines.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Construction, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [email protected] and include the position and location of interest.

Requirements

• High school diploma required.
• Professional verbal and written communication skills.
• Ability to learn basic construction processes and technology, including drawings and specifications, building material, and required standards applicable to the discipline.
• Strong computer skills and ability to quickly learn PCL and client-specific software.
• Ability to perform routine tasks with a high level of accuracy.
• Ability to multitask and prioritize tasks with conflicting deadlines.
• Strong organizational skills and high level of detail orientation to maintain all necessary documentation and meet deadlines and requirements.
• Intermediate skills using the Microsoft Office Suite and other applicable systems.

Responsibilities

• Reviews documents and drawings for necessary data, enters appropriate data into the corresponding PCL document tracking system, and checks records for accuracy and completion.
• Ensures that all documents are filed electronically on the project computer network and that a record of these filings are recorded in the corresponding PCL document tracking system where applicable.
• Updates project and contract documents (drawings and specifications) as directed by the project team.
• Ensures that all required documentation is distributed to required stakeholders internally and externally.
• Assists in the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
• Ensures that all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and using mandated file transfer protocol (FTP) or document management system (DMS).
• Audits document log and project file, identifies document discrepancies, and expedites delivery of missing documents.
• Reports on status of document management process to project manager and drawing/document control supervisor. Assists with the design and implementation of solutions addressing document management issues.
• Liaises with the project team and external parties for verification and resolution of relevant project and contract documentation issues.
• Prioritizes tasks to meet the needs of the project team and their respective deadlines.

Benefits

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL’s College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees