Document Control Administrative Assistant

Authentic Systems

41d • Remote

About The Position

We are seeking a detail-oriented Remote Document Control Administrative Assistant to manage and maintain accurate digital records in a virtual environment. The ideal candidate will ensure proper document tracking, version control, and compliance with company standards while supporting cross-functional teams.

The Remote Document Control Administrative Assistant is responsible for managing, organizing, and maintaining company documents in a secure and efficient virtual environment. This role ensures document accuracy, version control, compliance with company policies, and timely distribution of records to relevant stakeholders.

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative, records management, or document control experience
• Proficiency in Microsoft Office Suite or Google Workspace
• Experience with document management systems or shared drives
• Strong attention to detail and organizational skills
• Knowledge of version control and document retention procedures
• Ability to work independently in a remote setting
• Reliable high-speed internet and dedicated home office setup

Responsibilities

• Maintain and update electronic document management systems (EDMS)
• Control document versions, revisions, and approvals
• Review documents for accuracy, formatting, and compliance standards
• Organize and archive digital files according to company retention policies
• Distribute documents to internal departments and external partners as needed
• Track document status and maintain logs of revisions and updates
• Assist with audits and compliance documentation
• Prepare reports related to document control activities
• Support project teams with documentation requirements
• Maintain strict confidentiality of sensitive information

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• Paid time off (vacation, sick leave, and holidays)
• Flexible scheduling options
• Work-from-home equipment or technology stipend
• Professional development and training programs
• Performance-based bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED