Document Applications Specialist
About The Position
Provides the firm with efficient and accurate legal software support. Organizes and assists special project teams for large and/or urgent administrative and/or client tasks including documentation of specific project instructions. Uses good communication skills and is courteous and professional at all times. Reads instructions accompanying material, or follows verbal instructions to determine format and content required. Provides high-level/technical support and assistance to internal customers utilizing department knowledge and experience. Creates, revises and formats documents using computer and legal software or other equipment; originates documents from transcriptions. Completes multi-step projects from start to completion using technical knowledge and advanced skills. Listens to and transcribes micro cassette tapes and audio files. Compiles material to be typed, following written and/or oral instruction. Participates in periodic meetings to ensure and improve work group effectiveness and teamwork. Attends internal training sessions to demonstrate technical proficiency with firm software applications. May assist staff by providing training, workload/workflow management and quality assurance. Engages in guiding and mentoring of staff to enhance performance and work product. May assist legal teams with the preparation and filing of U.S. Federal/District and State court documents. Provides backup support within the department. Expected to provide occasional weekend coverage.
Requirements
- High school diploma or general education degree (GED) and two years related experience and/or training; or equivalent combination of education and experience
- Must have knowledge of the firm's software system (Microsoft Office)
- Must participate in ongoing software training to learn/enhance skills
Nice To Haves
- Microsoft certifications a plus
Responsibilities
- Provide legal software support
- Organize and assist special project teams
- Document project instructions
- Read instructions to determine format and content required
- Provide high-level/technical support and assistance to internal customers
- Create, revise and format documents using computer and legal software
- Originate documents from transcriptions
- Complete multi-step projects from start to completion
- Listen to and transcribe micro cassette tapes and audio files
- Compile material to be typed, following written and/or oral instruction
- Participate in periodic meetings
- Attend internal training sessions
- Provide training, workload/workflow management and quality assurance
- Guide and mentor staff
- Assist legal teams with the preparation and filing of U.S. Federal/District and State court documents
- Provide backup support within the department
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
