Document Administrator III/Custom Mortgage Fulfillment

Bank of America • Houston, TX

1d • Onsite

About The Position

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Job Description: This job is responsible for preparing and reviewing documentation in accordance with the bank's policies and procedures to facilitate closings with the client and ensure lien perfection. Key responsibilities include working on highly complex documentation, supporting Loan Administrators with their primary responsibilities, and assisting the Market Leader in directing workflow and performing quality assurance. Job expectations include working with company vendors, legal counsel, line partners, and clients to ensure world class documentation accuracy. This role aligns to Custom Mortgage Fulfillment organization supporting the Construction Draw process. The position is responsible for analyzing construction budgets, builder contracts, inspection results, and construction workbook documentation to validate draw requests throughout the life of the project. Responsibilities include collaborating closely with Sales, Underwriting, Fulfillment, clients, builders, and external partners to ensure accurate and timely draw funding. The specialist applies strong financial and risk assessment skills to reconcile documentation, identify variances, resolve discrepancies, and maintain lien and collateral integrity through the construction lifecycle.

Requirements

• 3 + years of experience in mortgage operations, construction lending, commercial lending, or related financial services roles
• Experience reviewing financial/legal documentation, contracts, or underwriting packages.
• Experience collaborating with Sales, Underwriting, Fulfillment, title/escrow, builders, and clients in a regulated lending environment
• Attention to Detail
• Business Acumen
• Customer and Client Focus
• Due Diligence
• Prioritization
• Adaptability
• Data Collection and Entry
• Oral Communications
• Research
• Written Communications
• Financial & Variance Analysis
• Construction Lending Knowledge
• High School Diploma / GED / Secondary School or equivalent

Nice To Haves

• Bachelor’s Degree in business, finance or related field
• Prior experience with construction draw administration or handling construction budgets, inspections, or builder contracts

Responsibilities

• Ensures that loan documentation and lien perfection meets bank policies and procedures and that work products are delivered in an accurately and timely manner
• Leads documentation, due diligence and collateral perfection, and monitoring of loan documentation for a specific market segment
• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
• Works closely with Client Managers, Credit and Portfolio Officers, agency management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions
• Analyzes construction budgets, contracts, and draw documentation to validate funding requests throughout the lifecycle of each construction project, ensuring adherence to approved terms, mitigating financial risk, and preventing controllable rework
• Partners closely with Sales, Underwriting, Fulfillment, clients, and builders to obtain required information, resolve discrepancies within draw packages, and ensure timely, accurate communication that supports seamless project progression

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED