Document Administrative Specialist

Ebara Elliott Energy • Jeannette, PA

1d

About The Position

The Administrative Assistant/Documentation Specialist will support and manage a variety of documentation/communications projects in support of the R&D department. Duties will include review and editing of internal and external reports and publications. This individual will also provide administrative support functions such as purchase requisitions, monthly update reports, travel coordination, timecard tracking, invoicing, and general office support. Ultimate goal is to enable the management and staff to operate effectively and efficiently. BACKGROUND and EXPERIENCE An Associates degree in a business related field is strongly preferred A minimum of 2 years of formal work experience in a corporate administrative assistant, office administrative or document specialist role. The ability to handle multiple projects simultaneously. Standard computer skills that include competency in Microsoft Word, Excel, PowerPoint and Google Email and a thorough familiarity with the internet and online services. Strong organizational and time management skills Able to effectively review and edit documentation The Documentation Administrative Specialist must have an inquisitive intellect and a friendly, sociable personality that will allow him or her to quickly gain a basic understanding of Elliott products and services and to effectively interact with people in a variety of roles, locations and cultures. NATURE OF THE JOB Provide general administrative and document office support. Also, support the editing and production of a variety of documents and communications such as project reports, articles, and presentations. Job demands high level of versatility and flexibility to accommodate changing priorities and unplanned needs. Diversified and non-standard activities require a high degree of independent thinking, planning, and action. The complexity of the job is mainly in the ability to be organized and to plan work based on the priority of information to be processed. Good working knowledge of various software, including but not limited to, Lotus Notes, Microsoft Word, Excel, Powerpoint, and Adobe Acrobat, Google Mail. Have good listening and comprehension skills. Perform administrative and secretarial duties to support a functional Director and their staff. Administrative Assistant should have the ability to deal with others in a mature, professional manner, make decisions on a daily basis and must be resourceful. Administrative Assistant should utilize time effectively, be trustworthy and confident enough to work independently with minimal supervision. Equal Employment Opportunity Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here . To learn more about our Job Applicant Privacy Notice, please click here . No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.

Requirements

• An Associates degree in a business related field is strongly preferred
• A minimum of 2 years of formal work experience in a corporate administrative assistant, office administrative or document specialist role.
• The ability to handle multiple projects simultaneously.
• Standard computer skills that include competency in Microsoft Word, Excel, PowerPoint and Google Email and a thorough familiarity with the internet and online services.
• Strong organizational and time management skills
• Able to effectively review and edit documentation
• The Documentation Administrative Specialist must have an inquisitive intellect and a friendly, sociable personality that will allow him or her to quickly gain a basic understanding of Elliott products and services and to effectively interact with people in a variety of roles, locations and cultures.
• Good working knowledge of various software, including but not limited to, Lotus Notes, Microsoft Word, Excel, Powerpoint, and Adobe Acrobat, Google Mail.
• Have good listening and comprehension skills.
• Administrative Assistant should have the ability to deal with others in a mature, professional manner, make decisions on a daily basis and must be resourceful.
• Administrative Assistant should utilize time effectively, be trustworthy and confident enough to work independently with minimal supervision.

Responsibilities

• Provide general administrative and document office support.
• Support the editing and production of a variety of documents and communications such as project reports, articles, and presentations.
• Perform administrative and secretarial duties to support a functional Director and their staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees