Division Executive Administrative Assistant
About The Position
Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own. We’re actively seeking a talented Division Executive Administrative Assistant to join our Corporate Division to support the EVP & General Counsel in Newport Beach, CA. This is a hybrid role. Days in the office will align with the General Counsel’s schedule.
Requirements
- 5+ years supporting C‑level executives in a corporate environment
- Strong MS Office 365 skills (Excel, PowerPoint, Teams, Outlook) and Adobe Acrobat
- Excellent editing, proofreading, organizational, and time‑management skills
- Ability to work independently, prioritize, maintain confidentiality, and exercise sound judgment
- Strong written and verbal communication skills
Nice To Haves
- Experience in a global organization and supporting leaders across time zones
Responsibilities
- Anticipate executive needs, obstacles, and opportunities; act and plan accordingly
- Organize and manage executive calendar and meetings using Outlook
- Handle highly sensitive and confidential matters with discretion
- Serve as point of contact for internal and external stakeholders
- Prepare correspondence and documents with strong written communication
- Arrange domestic and international travel; manage expense reports (Concur)
- Receive and respond to calls/emails professionally
- Take executive meeting minutes and prepare summaries
- Provide forward-thinking event planning for functional events
- Partner with and provide backup support to other Executive Committee admins
- Complete special projects and miscellaneous tasks as assigned
Benefits
- Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
- Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
- Paid Parental Leave as well as an Adoption Assistance Program
- Competitive 401k savings plan with company match and an additional contribution regardless of participation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
501-1,000 employees
