Division Coordinator

AEG Worldwide•Los Angeles, CA

21h•$24 - $29

About The Position

The Division Coordinator is responsible for providing support to the Global Partnerships Co- Presidents and the Global Partnerships team, ensuring strong day to day operational and administrative coordination across the division such as manage calendars, travel, meeting logistics and department office. Reporting to the Director, Administration & Logistics the Coordinator assists the Director with general operational needs and event prep for internal and external events such as team lunches, vendor research, Lakers and Kings home games, annual GP retreat, etc. They will also provide support as a team member on divisional projects and initiatives.

Requirements

High School Diploma or its equivalency (BA/BS Degree Preferred) in Business, Marketing, Sports Management or related field preferred
2-4 years administrative experience
Experience with CRM systems preferred
Exposure to business operations, strategy, partnerships, marketing, business affairs experience, or relevant coursework preferred
Experience working in sports and entertainment industry preferred
Corporate Development background is preferred.
Experience in event preparation, logistics, and execution preferred, but not required.
Strong attention to detail, effective follow-up and follow through required.
Effective written and verbal communication skills.
Computer skills and proficiency in Microsoft Office Products (Word, Excel, Outlook, PowerPoint) with the ability to learn required business systems.
Able to interact with all levels of company and third-party employees; curious, proactive, and eager to learn from senior executives and business leaders
Ability to manage multiple priorities and meet deadlines in a fast-paced, team-oriented environment.
Passion for sports, entertainment or live events industry.

Responsibilities

Manage Co- Presidents Global Partnerships calendars and book all travel, hotels, set meetings, create agenda, order catering, submitting expense reports and reservations.
Provide Support to the Global Partnerships Events and Operations Team, such as internal GP employee communications, staff gatherings, catering for GP lunches, providing general office administrative duties including but not limited to: distributing mail, answering phones, ordering supplies, and scheduling meetings. May coordinate internal communication between GP business units on various action items.
Support the planning, coordination and execution of internal and external Global Partnerships team events, including all-staff meetings and the Global Partnerships Summit, LA Kings and Lakers Home Games, and onsite partner events.
Help implement systems and procedures that drive operational efficiency within the larger GP team.
Lead partner gifting and holiday gifting efforts for Global Partnerships, including sourcing, managing contacts, and distribution.
Assist with the preparation and updating of summaries and overviews for multi-asset sponsorship and naming rights deals, including assisting Activation team with maintenance and updating of internal and external partner exclusivity guides.
Upon request will be expected to attend events to facilitate relationship building and provide support to senior leadership which may include welcoming distinguished guests and facilitating a hospitable environment.
Other special projects or assignments as directed by manager.