Division Coordinator

General Admin•Baltimore County, MD

11h•Onsite

About The Position

The Maryland Department of Labor, Division of Labor and Industry (DLI), is seeking a Division Coordinator (Administrative Officer III). This role is central to DLI's mission of protecting workplace rights and ensuring worker health and safety. The Division Coordinator reports directly to the Commissioner and collaborates closely with the Division’s units: Wage and Labor Standards, Occupational Safety and Health, and Public Safety and Building Codes. This position acts as the primary administrative contact, representing the Division across its eight separately budgeted enforcement programs. The coordinator ensures seamless coordination, consistency, and effective communication among programs, aligning with the Commissioner’s priorities and operational goals. This role is the main point of contact for administrative needs, representing the Division of Labor and Industry to program and agency management, sister agencies, offices, and stakeholders. Key responsibilities include overseeing executive-level communications, managing legal proceedings, coordinating scheduling, and handling sensitive information for the Commissioner and Deputy Commissioner. The position also involves coordinating and managing appointments, scheduling, agendas, and minutes for various Advisory Boards (Amusement Ride Safety, Maryland Occupational Health and Safety, and Board of Boiler Rules). Additionally, the coordinator manages the Division’s headquarters and six leased field office locations, which includes assessing needs and coordinating with the Office of General Services for building maintenance, cleanliness, security, and capital asset management.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
At least 1 year of professional experience providing administrative support in a complex or executive office environment, including managing executive schedules, handling confidential or sensitive communications, and coordinating work or activities across two or more organizational units.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Nice To Haves

Experience managing facilities or operations across multiple sites, including building maintenance, security or badge access, and coordination with external agencies.
Experience coordinating advisory boards, including scheduling meetings, ensuring compliance, and working with legal or gubernatorial offices.
Experience using FMIS and/or applying State procurement, purchasing, or expense policies across multiple units or divisions.

Responsibilities

Serve as primary administrator to the Division's Office of the Commissioner.
Manage scheduling, oversee the various units' access to contracted services, and handle sensitive legal communique on behalf of the office of the Commissioner.
Establish procedures, cost sharing, and assign tasks to the various Program Managers on behalf of the Commissioner of Labor and Industry.
Manage and coordinate various Advisory Boards in the Division, including the Maryland Occupational Safety and Health Advisory Board, the Board of Boiler Rules, the State Amusement Ride Advisory Board, and the Maryland Building Rehabilitation Advisory Board.
Determine when various board meetings are required to be held according to authorizing statute, coordinate with the various units and board members for scheduling, and work with Assistant Attorneys General to finalize minutes and actions voted on.
Represent the Division with the Governor's Appointments Office to make recommendations for membership, attend meetings, and ensure the Maryland Manual is accurate.
Serve as the main point of contact for each of the 8 units to provide guidance on procurement, assess office/building needs, implement security protocols, coordinate joint contractual services, review for approval all out of state travel requests, resolve discrepancies, and approve invoices for the agency.
Be responsible for security and badge access, coordination with the Office of General Services for all leased buildings for electrical, plumbing, maintenance, repair, cleaning, lease services, and emergency action plans.
Manage and coordinate with Department of Information Technology for all leased spaces internet access and wi-fi hubs.
Perform other duties and projects as assigned throughout the year.

Benefits

Medical and dental coverage
Paid time off (vacation and sick leave)
Participation in the State pension plan
Supplemental retirement options
Membership in the Maryland State Employees Credit Union
Flexible hours
Paid holidays 12-13 per year
Generous paid leave package (annual, sick, personal and compensatory leave)
State Pension ("defined benefit" plan)
Tax-deferred supplemental retirement savings plans (401(k) and 457)
Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
Flexible Spending Account plans for Health Care and Daycare
State Employees Credit Union