Division Administrator

Sigma Technologies

2d•Remote

About The Position

Are you a highly experienced Administrative Assistant who thrives in fast-paced, multi-stakeholder environments? Do you enjoy supporting senior leaders, managing complex priorities, and keeping division-level operations running smoothly? Sigma Technologies is seeking a Division Operations Administrator to provide high-level administrative, operational, and project coordination support to a Division Director and leadership team. This role serves as a central hub for communication, reporting, scheduling, and administrative execution across an entire division. This opportunity is ideal for a senior-level administrative professional who works independently, exercises strong professional judgment, and brings structure, organization, and efficiency to complex organizations. ABOUT SIGMA TECHNOLOGIES Sigma Technologies is a growing engineering and design firm with 500+ team members across 30+ states. For more than 25 years, Sigma has supported the power and telecommunications industries, helping strengthen infrastructure and communities nationwide. Our core values — Safety, Honesty, Truth, and Decency — guide how we work and how we treat one another. We are TeamSigma. To learn more about working at Sigma, please visit our careers page and watch our company video. If you do not have Executive- or Senior-level administrative experience, please refer to our other open positions: https://bit.ly/TeamSigmaJobs

Requirements

High School Diploma or equivalent is required
10+ years of general work experience in an administrative support role
Strong organizational skills, attention to detail, and experience in office policy and process management
Excellent time management skills and the ability to organize, multitask, and prioritize
Strong oral and written communication skills
Must be discrete; a commitment to maintaining company confidentiality and privacy guidelines is a requirement
Strong professional judgment, problem-solving ability, and financial skills to assist in making sound business decisions
Ability to collaborate with a multi-department team
Ability to learn and operate proprietary software and other computer systems
Advanced ability to process and understand data in Microsoft Excel and other programs to track and report data and provide executive reports
Able to pass a background check/driving record check
Dependable transportation and a valid driver’s license and insurance
Authorized to work in the United States
Ability to be present in Perrysburg, OH as needed for support, at minimum one week per quarter (Overnight travel)
Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time, including at a desk.
Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
Must have the ability to receive detailed information through oral communication
Must have the physical ability to set up/coordinate large meetings and physically set up conference rooms.

Responsibilities

Maintain and update division-level production, budget, and schedule reports using multiple databases and reporting tools
Track, analyze, and report on operational metrics and administrative activities
Prepare, edit, and format professional correspondence, reports, presentations, and executive-level documents
Conduct research, data collection, and analysis to support leadership decision-making
Manage Director and leadership schedules, calendars, travel arrangements, and logistics
Coordinate and manage divisional administrative projects from planning through completion
Arrange, coordinate, and support meetings, leadership sessions, and divisional events
Record, transcribe, and distribute meeting minutes and track action items to completion
Monitor, screen, and manage incoming communications; respond or route appropriately
Serve as a professional point of contact for internal teams and external clients
Collaborate cross-functionally to optimize administrative processes and support division goals
Communicate effectively between departments to ensure alignment and follow-through
Deliver high-quality, service-oriented administrative support with a focus on teamwork and responsiveness
Operate proactively and resourcefully, identifying issues early and presenting solutions
Work independently on complex, confidential, and high-impact administrative tasks
Apply policies, procedures, and sound judgment to resolve administrative challenges
Perform additional duties as assigned to support division operations