District Program Manager (Contract Administrator Manager) II: (Austin District))

Texas Department of Transportation•Austin, TX

About The Position

This position oversees and manages policy for highly-advanced contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policies, laws, and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations, and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Requirements

Education: Bachelor's Degree in business administration, finance, or a related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience: 7 years contract administration, contract management, contract development, or related experience (Experience can be satisfied by fulltime or prorated part-time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Competencies: Auditing and investigative methods, practices and procedures
Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Developing and giving presentations
Developing, interpreting, and implementing policies, procedures, and technical information
Analyzing and organizing business and technical data
Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions: Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Responsibilities

Develops and implements management controls and oversight procedures.
Develops methodologies, rules and procedures.
Develops and implements short and long-term strategies and goals for the administration of assigned contracts.
Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Performs site visits to virtual staff work locations to oversee, monitor and ensure program quality control processes of projects.
Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
Oversees studies or surveys to assess program outcomes and identify or forecast cost savings.
Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants.
Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical training; providing input on employees’ career conversations; approving employees’ leave requests to ensure operations coverage; and presenting workflow and operational updates to the supervisor/manager.
Performs other job responsibilities as assigned. This position requires driving a state vehicle.