day)

Gateway Unified School District•Redding, CA

52d•$19 - $29

About The Position

GATEWAY UNIFIED SCHOOL DISTRICT JOB DESCRIPTION: DISTRICT DEPARTMENT SECRETARY RANGE 10 DEFINITION OF POSITION Under supervision of the site administrator/department manager, performs a variety of clerical and secretarial functions related to the assigned department. ESSENTIAL FUNCTIONS Coordinates department functions to help relieve the administrator/manager of routine detail. Applies regulations, policies and procedures to department responsibilities to assure compliance; maintains necessary documentation. Performs secretarial duties for the administrator/department manager. May coordinate and direct temporary staff as needed during periods of heavy workload. Schedules appointments and maintains calendar for the department; receives and distributes mail. Compiles information and statistical reports such as grant application and student records. Performs the necessary research to complete assigned projects. Performs receptionist duties; acts as a contact and reference source for the department. Assists with managing department budget; organizes material to monitor expenditures and maintains accurate records. Assists in processing employee time sheets and absences for submission to the payroll department. Arranges meetings, including preparing agendas, recording minutes, distributing materials and notifying participants. Types from rough drafts or verbal instructions a variety of materials, including schedules, letters, requisitions, bulletins, newsletters and reports. Manages supplies and materials pertinent to the department; maintains supply and equipment inventory electronically. Operates standard office machines and department equipment, including computer operating systems and programs. Maintains a variety of complex files, electronic and manual. Performs other related duties as assigned.

Requirements

Pass the General Clerical Exam administered by the district at the 60th percentile or above.
Type 60 net words per minute on a 5-minute timed writing (Outside certificate is acceptable).
Modern office methods and equipment, including computer technology
English, grammar, spelling, punctuation
Automated record management and filing systems
Procedures pertaining to student record management
Receptionist and telephone techniques.
Establish and maintain cooperative working relationships
Work with discretion and confidentiality
Establish and maintain accurate files and records
Interpret and apply legal mandates, policies and regulations pertaining to department operation
Operate computers and utilize application software
Perform job assignments with numerous interruptions and work with minimal supervision
Understand and carry out oral and written instructions
Communicate effectively in oral and written form
Work with students and parents
Compose correspondence
Job Related experience is required.
High school diploma or equivalent is required.
Valid Driver's License & Evidence of Insurability
ServSafe Certificate

Responsibilities

Coordinates department functions to help relieve the administrator/manager of routine detail.
Applies regulations, policies and procedures to department responsibilities to assure compliance; maintains necessary documentation.
Performs secretarial duties for the administrator/department manager.
May coordinate and direct temporary staff as needed during periods of heavy workload.
Schedules appointments and maintains calendar for the department; receives and distributes mail.
Compiles information and statistical reports such as grant application and student records.
Performs the necessary research to complete assigned projects.
Performs receptionist duties; acts as a contact and reference source for the department.
Assists with managing department budget; organizes material to monitor expenditures and maintains accurate records.
Assists in processing employee time sheets and absences for submission to the payroll department.
Arranges meetings, including preparing agendas, recording minutes, distributing materials and notifying participants.
Types from rough drafts or verbal instructions a variety of materials, including schedules, letters, requisitions, bulletins, newsletters and reports.
Manages supplies and materials pertinent to the department; maintains supply and equipment inventory electronically.
Operates standard office machines and department equipment, including computer operating systems and programs.
Maintains a variety of complex files, electronic and manual.
Performs other related duties as assigned.