Dispensary and Inventory/Supply Coordinator

Touro University New York•Town of Mount Pleasant, NY

11d

About The Position

Touro College of Dental Medicine is now hiring a full time Dispensary and Inventory/Supply Coordinator. The basic function for the role is to plan and monitor the ordering, receiving and storing of dental/medical supplies, and to support SimLab and Clinical operations. The Dispensary and Inventory/Supply Coordinator assists students and/or faculty during dental procedures in the Simulation Lab (SimLab) and clinic environments. He/she assists the students to prepare for dental procedures by setting up instruments, equipment and materials, and ensures that instruments are arranged properly and in accordance with sterile technique(s). The Coordinator will also provide regular additional support for the Inventory and Supply functions at the Dental School. This position requires OSHA training and is subject to exposure to blood and other bodily fluids, as well as, enforcing HIPAA regulations specifically when accessing Protected Health Information (PHI).

Requirements

High School Diploma/GED Eqvlnt in General Studies required.
2 years of experience in inventory control
2 years of experience using Microsoft Office Suite (Word, Excel, & Outlook)
2 years of experience using SAP, Axium and/or a similar system
Demonstrated proficiency in communication (written and verbal) required
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook required
Overall business acumen, ethical decision making and relationship management skills required
Teamwork & Adaptability to multitask and work with changing priorities
Acts as a Professional Role Model
Attention to Detail
Sound Problem-Solving, Judgment and Decision-Making Skills
Stress Tolerance in a challenging environment
Ability to work independently
Ability to comprehend and follow work instructions and calibrate instrumentation
Ability to stand or be on one's feet for long periods
Ability to lift 25 lbs.

Responsibilities

Monitors planning/organization of physical inventories in SimLab and clinics
Acts as a liaison to other departments (Clinics/SimLab/Inventory Room)
Assists students and/or faculty during dental procedures in the SimLab and clinics
Prepares for dental procedures by setting up instruments, equipment and materials, and maintains a clean working area prior to, during and post procedures for both SimLab and Clinics
Coordinates dental materials Inventory with the dispensary on an as needed basis
Obtains and replenishes supplies, filing and setting up operatory/ stations for all necessary procedures
Assists in regulatory compliance and keep abreast of new developments, techniques and materials as they come about, and insure adherence to proper infection control protocol
Provide clinical support when necessary, cross train with Dental Assistants
Keeps the sim lab neat, organized and visually presentable
Proactively informs providers and/or management of any issues with equipment, instruments or supplies
Provides additional job-related support as may be needed in the SimLab or Clinics as requested or assigned by leadership
Submits request for materials, prepare purchase orders, track purchases and supplies
Schedules incoming and outgoing shipments both intercompany and external suppliers
Works with operations team to review inventory strategies for maximum efficiencies in SimLab
Manage damage and returned product
Monitor Inventory expiration dates for obsolesce avoidance and provide corrective action
Manage distressed inventory and short dated product
Monitor completeness, accuracy, and compliance during inventory transactions
Oversee purchase orders request, data entry, and shipping and receiving of materials
Track, audit, and ensure adequate supply of inventory throughout the organization
Communicates with team about current stock and potential issues with orders
Conducts daily analyses to forecast potential inventory issues
Reports on inventory activities and variances and supports cycle counts
Helps to keep the Central Supply office as organized and neat as possible
Handles other miscellaneous job-related tasks and duties as requested or assigned by leadership