Disbursements Clerk (Payroll / AP)

Electro Rent Corporation•West Hills, CA

49d•$22 - $26

About The Position

Payroll Clerk - The role is an integral part of our disbursements process involving functions in both the Accounts Payable and Payroll departments. Success in the role requires excellent organizational skills and an ability to think analytically while paying strong attention to detail and possessing an eye for accuracy in all facets of their job. This role ensures company policies, guidelines and strategies are followed while balancing the desire to be responsive to vendor/employee needs and expectations.

Requirements

Excellent knowledge of payroll and accounts payable processes and procedures typically gained through 2+ years of related experience.
Ability to tactfully communicate (oral/written and in person or on the phone) with internal and external 'customers' including vendors and fellow employees
Excellent project management and organizational skills
Proficient in Microsoft Office specifically Microsoft Excel
Strong analytical skills and attention to detail are required
Working knowledge of all facets of payroll processing including an understanding of payroll laws and regulations
General understanding of accounting principles as they relate to payroll and accounts payable accounts

Nice To Haves

CPP certification preferred but not required
Experience with the following systems is a plus:
Microsoft Dynamics 365
ADP WorkforceNow
Concur
Associates degree in Accounting, Finance, Business or other related field required
Two or more (2+) years within the accounts payable and payroll fields

Responsibilities

Inputs payroll data into payroll system and processes payroll for US and Canada by reconciling, transmitting and downloading data, ensuring that all employees (Exempt and Non-Exempt) are paid on time and accurately. Prepare and distribute bi-weekly Payroll Summary Report and Overtime Report and provide analysis on the results as needed. Distributes employee payroll checks.
Using the Time & Attendance reports, gathers and audits payroll hours. Communicates and resolves issues with employees such as vacation, sick leave, banking, garnishments, payroll deductions, retroactive pay calculations, tax questions, and other changes.
Processes payroll system master file changes and other special processing including: new hires, terminations, transfers, W-4 changes, direct deposits, rate changes, address changes, restricted stock vesting, and various allowances. Processes special payrolls including bonuses and year-end adjustment payroll, if necessary.
Prepares monthly payroll reports and ad hoc reports of payroll data to support payroll processes and financial analysis requests by management
Answers queries from government agencies including unemployment earnings information and garnishment. Ensures that all payroll-related remittances and filings are processed timely and accurately and that the accounting for these transactions is correct.
Maintains payroll records according to retention regulations and legal requirements. Reviews payroll documentation for accuracy through designated audit reports and makes any necessary adjustments. Obtains necessary approvals.
Position will require the ability to navigate and administer Concur T&E and P-Card requests, including, but not limited to: setting up new users and approvers, reviewing expense reports for expense policy compliance, resolving issues, providing guidance and best practices to employees, and updating expense policy parameters in Concur.
Maintain and update vendor master file for Accounts Payable including reaching out to vendors and banks to verify accuracy of information provided and communicating with requesting departments to process vendor information timely.
Performs other related duties as assigned, in accordance with business needs and organizational goals