Director, Sponsored Programs - Research Administration Tufts Medical Center

Tufts Medicine • Boston, MA

1d • $134,526 - $171,524

About The Position

Tufts Medical Center is a world-renowned academic medical center that has been providing exceptional care across New England for over two centuries. Our clinicians are dedicated to delivering innovative, patient-centered care every day, from our primary care to our Level I Trauma Center to our leading heart transplant program and over 100 specialties and services. We are also the principal teaching hospital for Tufts University School of Medicine and a leading research institution that conducts game-changing medical and health policy research. As the Director, Sponsored Programs Research Administration you will report to the VP Research Administration. You will be responsible for the centralized pre-award functions within Research Administration at Tufts Medical Center (Tufts MC). Assisting faculty and administrators in the locations of funding sources, proposal preparation and submission, and in the negotiations of sponsored research grants and contracts. You will represent the hospital as the Institutional Signature Authority for research grants and contracts with federal, state, non-profit, academic and industry partners. Our success has been driven by a team of faculty and staff dedicated to understanding how industry-funded research helps to sustain and compliments a robust federally- and foundation-funded research portfolio. Research at Tufts Medicine Medicine is always evolving, and so are we. What we learn through research initiatives today can uncover life-saving treatments for you and your loved ones in the future. Your health is always at the top of our minds, so we've gathered our brightest minds in medicine to change care, for good. At Tufts Medicine, we're motivated by the "what's next." Because when it comes to your health, we work hard to bring the latest breakthroughs in medicine to your care plan. Research and clinical trials expand our understanding of conditions, treatments and medical technologies so we can evolve with our community's changing needs. Tufts Medicine researchers relentlessly pursue healthcare's biggest questions: What's next for cancer care? What new drug will treat a medical condition? We've been at the forefront of medical research for more than 200 years to create healthier lives for all. Together, we're driving the next era of healthcare.

Requirements

• Bachelor's degree in Business, Law, or Health Administration.
• Seven (7) years of experience in the administration of research including experience in the University/Hospital research environment.
• Knowledge in federal, non-Federal regulations and operating policies of sponsored research including OMB Circulars A-110 and A-21.
• Knowledge of PHS Grants Policy Statement, OMB A-133 audit requirements and other federal compliance issues.
• High degree of organizational skill in order to function in a complex, constantly changing academic environment.
• Strong interpersonal skills to interact successfully with faculty (M.D.'s, PhD’s), Senior Management and Staff.

Nice To Haves

• Master's or Doctoral Degree in Business, Law, or Health Administration.
• Ten (10) years of experience in the administration of research including experience in the University/Hospital research environment, especially in contracting and federal award management.
• Significant expertise successfully negotiating a wide variety of contracts and associated documents with industry partners.

Responsibilities

• Represents the hospital as an Institutional Signature Authority for research grants and contracts, clinical trial agreements, industrial sponsored research contracts, material transfer agreements, technology transfer agreements, confidentiality disclosure agreements, service agreements, and consultant agreements.
• Works with Tufts MC Legal Department to ensure contract language is appropriate for Tufts MC’s risk tolerance.
• Works with Scientists, Research Administrators, and department Administrators in developing grant and contract research proposals and verifying compliance issues in accordance with Tufts MC and Sponsoring Agencies policies and requirements (human subjects (AAHRPP requirements, animal welfare, consulting arrangements, etc.).
• Triages technology transfer licenses and agreements in collaboration with Tufts MC Legal Counsel and the Technology Transfer Office and engage with this effort, in general.
• Develops and implements policies and procedures to meet both Federal Audit Guidelines as well as the Hospital goals for Research Administration.
• Represents the hospital in the grant/contract and clinical trial negotiations with the Federal government and private industry sponsors.
• Comprehends the complex federal fringe benefit and indirect cost policies required for authoritative input into the establishment of these rates and assists in negotiating full recovery of these costs for industry agreements.
• Initiates reviews and approves all subcontracts/consortium agreements pertaining to grants and contracts (100+ agreements per year).
• Develops and implements a program including measurable metrics to streamline the contracting process and reduce the turnaround time on contract execution.
• Coordinates a team approach for the creation and presentation of professional development tools and training materials for faculty related to PI responsibilities.
• Coordinates a team approach for the creation and presentation of professional development tools and training materials for Research Administrators related to Grants and Contracts administration / Pre-award responsibilities.
• Prepares reports regarding Pre-Award activities across the medical center including, but not limited to, application status reports, success rates, application activity by department and PI, etc.
• Monitors and interprets for use all relevant regulations and practices associated with federal, state, local and private funding sources.
• Administers nonfinancial post-award actions, e.g., no-cost extensions, award transfers, FFATA reporting and sub-recipient monitoring compliance.
• Maintains currency in field of Research Administration with a specific emphasis on Pre-Award management in academic medical centers.
• Provides troubleshooting assistance and intervention for all aspects of grants application and administration. Assists faculty and staff with issues as they arise with partner institutions and industry partners.
• Participates in appropriate professional organizations. Specifically, will serve at Tufts MC’s administrative member to the Federal Demonstration Project by attending meetings in Washington DC, will be an active member of the Boston Area Pre-Award (BAPA) group, will have an active role in the National Clinical and Translational Science Awards program (NCATS CTSA representing the Tufts-Clinical and Translational Science Institute (Tufts-CTSI)).
• Represents Research Administration on hospital-wide committees as appropriate.
• Serves as the point of contact for Grants and Contracts compliance matters.
• Engages in regular assessment, planning and process improvement activities.
• Develops long- and short-term goals and objectives for Grants and Contracts in keeping with the mission, goals and objectives of the Hospital.
• Supervises Grants and Contracts staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees