Director's Assistant (Prior PG&E experience preferred)
About The Position
LOOKING FOR CANDIDATES CURRENTLY RESIDING LOCAL TO BAY AREA/WORK LOCATION-OAKLAND GO. ASSIGNMENT IS HYBRID AND REQUIRED IN OFFICE TO ASSIST SUPPORTING DIRECTORS ANYTIME REQUIRED. LAPTOP WILL BE ISSUED ONCE AVAILABLE. WITH MANAGER PRIOR APPROVAL A PRE-DETERMINED AMOUNT FOR CELL & INTERNET CAN BE EXPENSED. Candidate will assist in supporting 3 Sr. Directors, 1 Director and teams. In addition, hoping for someone who has a home working station set up to allow for Hybrid work. Prior PG&E experience preferred. TOP THINGS LOOKING FOR: 1) Prior PG&E experience 2) collaborative and nimble mindset 3) no problems with working in the office between 8 to 5 (assuming 1 hour total required breaks). TOP SKILL SETS LOOKING FOR: PG&E systems & tools, PO system, Taulia, Excel, Word, PowerPoint, Outlook.
Requirements
- Prior PG&E experience
- Collaborative and nimble mindset
- No problems with working in the office between 8 to 5 (assuming 1 hour total required breaks).
- PG&E systems & tools
- PO system
- Taulia
- Excel
- Word
- PowerPoint
- Outlook
Nice To Haves
- Home working station set up to allow for Hybrid work
Responsibilities
- Calendaring, Scheduling & Meeting Logistics: Manage and prioritize calendar for Sr. Directors and Director.
- Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
- Schedule conference rooms and set up audio visual tools.
- Coordinate and ensure meeting logistics are in place.
- Reschedule appointments.
- Greeting and escorting external parties to scheduled meetings.
- Proofread, edit, and format written correspondence, and documents for signature.
- Prepare or assist in preparing documents, reports, presentations, meeting materials.
- Process, distribute mail.
- Take mail to Post Office at times.
- Arranging conference facilities, catering.
- Prepare expense reports for Sr. Director and Directors.
- Assist with HR organization change requests (OCRs), and personnel change requests (PCRs).
- Assist with entering time in timekeeping system.
- Complete building services requests.
- Backup other administrative assistants as required.
- Order (occasionally pick-up) and set up meals and refreshments for meetings and department events.
- Process required payments within deadlines.
- Address ad hoc work-related requests.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
