Director Program Management Growth & Development

Ulta Beauty, Inc.•Bolingbrook, IL

35d•Hybrid

About The Position

Discover greater levels of performance. With over 1,200 stores throughout the U.S., Ulta Beauty is revolutionizing the beauty retail experience. With new stores coming online on a continual basis and the re-engineering of existing locations with the latest design and technological advancements for heightened guest experiences, we're not just growing, we're thriving. Through consistent innovation and a bold commitment to reimagination. If you want the opportunity to build something strategic, to take ownership of your career trajectory, to apply your passion to operational excellence, Ulta Beauty provides the kind of stability and support few organizations can match. So be curious. Be flexible. Be more than you thought possible. The future is yours at Ulta Beauty. The Director of Program Management, Growth & Development is responsible for budgeting, scheduling, contracting, and administering all store capital projects (new stores, remodels, relocations, and capital improvements totaling approximately $200M annually), as well as driving real estate savings though enforcement of leases, landlord communication and managing lease critical dates and real estate data bases.

Requirements

Bachelor's Degree or equivalent experience
10+ years construction and real estate lease administration experience
Excellent written and oral communication skills
Proven track record of leading, coaching and developing a team of associates
Experience in improving systems and processes for cost and process efficiency

Responsibilities

Optimizing real estate expense and store profitability through alignment and coordination of lease critical dates and enforcement of lease violations (co-tenancy, exclusive use, rent commencement agreements, lease audits, etc.) to achieve significant savings goals
Directing the program management function to assure accurate monthly forecasting of store openings, remodels, and capital expenditures (~$200M annually); administering rent commencement agreements; collection of landlord allowances; contracting and paying general contractors, architects, and service providers.
Managing enterprise-wide real estate and lease contract data bases, including implementation of the Tango Real Estate Management platform in collaboration with Legal and Financial Accounting departments.
Assuring a high level of collaboration and partnership with Vice Presidents of Real Estate, Construction, Legal and Finance to negotiate and resolve landlord disputes.
Managing a team of lease and contract coordinators tasked with the tracking of contractor deliverables, writing construction contracts, invoice review and payment, and lien waiver review as well as collecting tenant allowances, warranty information, construction credits, and change order reimbursements from Landlords.
Defining, coordinating, and tracking critical pre-construction milestones, including sequencing, estimating duration, and developing schedules, and tracking permit submissions through various departments (Real Estate, Store Design, Legal, Construction, and third-party Architectural vendors) for pipeline of stores up to 3 years in advance of opening (up to 150 projects in pre-construction).
Identifying and proposing solutions to resolve issues that can adversely impact project schedule, cost, or design integrity.
Managing a database of general contractor licenses and areas of competitive advantage on a state-by-state basis.
Tracking/Auditing the completion of Landlord punch lists via input from various in-house and third-party project managers.
Proposing, negotiating with and directing the selection of general contractors and architectural services.
Managing the production of construction drawings by ensuring consultants maintain schedules and are provided the information required to complete drawings.
Performing cost estimating, budget development, and insuring proper authorities and controls are in place and maintained to insure the integrity of all capital expenditures.
Review and interpret leases to forecast construction deliverables, but also co-tenancy language, renewal requirements and dates, kick-out clauses, default language, etc. Significant collaboration with Lease Accounting function to ensure rents are properly paid, abated, tracked and managed.
Gathering cross-functional feedback on general contractors post-construction.
Communicating with Landlords via official notices regarding Premises Delivery Conditions pursuant to the leases, documenting Premises Delivery Dates, performing analyses of lease terms to determine penalties, and the drafting of Rent Commencement. Agreements/Amendments (average number of stores under construction or in post-construction - 40 to 70).
Partnering with SVP Growth & Development and other senior leaders regarding the status of specific projects as well as the overall construction program.
Monitoring, reporting, and forecasting the use of capital and reconciling monthly with the Accounting Department.
Monitoring, reporting and forecasting anticipating sales week production monthly with the Finance Department.
Leading weekly construction management and lease status meetings.

Benefits

Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits.
Part-time positions are eligible for dental, vision, life, and disability benefits.

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