Director of University Events

City of Kansas City•Kansas City, MO

22h

About The Position

The Director of University Events is responsible for planning and executing all onsite and offsite events sponsored by and in collaboration with all departments within Kansas City University. This role manages and oversees event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers and arranging for their travel when necessary, negotiating hotel blocks for major events, oversight of event specific catering, security, publicity, materials, and equipment; negotiating with vendors; negotiating and reviewing contracts for approval by legal and finance; processing billing; conducting event briefings and debriefings. This position will manage and coordinate University signature events on two campuses, including but not limited to commencement ceremonies, white coating ceremonies and pinning ceremonies. Additional responsibility in coordinating and executing Board of Trustees events.

Requirements

Bachelor's degree in hospitality management, communications, marketing, or related field. Equivalent experience may substitute for degree.
Five to six years in event planning and execution.
Minimum of one year in ‘corporate’ event planning and execution.
One to two years’ experience in budget development and management.
Extensive customer contact exposure.
Exceptional verbal, visual, and written communications skills, including the ability to write and speak concisely and accurately in a style appropriate to the medium and the audience.
Creative ability, with visual clarity, to help concept and develop visually pleasing and effective events, projects and collateral materials.
Highly organized and detail-oriented.
Persuasive, tactful and discreet with excellent follow-through essential.
Efficient and effective performance, especially under pressure of deadlines and last-minute changes.
Proven ability to handle multiple projects from inception through execution while insuring that internal and external deadlines are met.
Ability to converse and interact with constituents at all levels, with ease.
Demonstrated ability to be diplomatic at all times, exercise good judgment, and utilize discretion as appropriate.
Must be familiar with Windows-based computer environments and proficient in the use of the following software: InDesign, Microsoft Office (Word, Excel and PowerPoint).
Excellent telephone etiquette and proofreading skills a must.
Flexible, with the ability to work occasional extended hours, evenings, or weekends.
Willing and able to regularly travel throughout Kansas City metro and travel (approximately once a month) to KCU’s Joplin campus.