Director of Research Administration-Dean's Office-Florida A&M University-Florida State University College of Engineering

Florida State University • Tallahassee, FL

70d

About The Position

Florida A&M University-Florida State University College of Engineering is seeking a highly motivated and experienced individual to join our team as the Director of Research Administration. The Director of Research Administration will provide leadership, oversight, and coordination of all research administration for the FAMU-FSU College of Engineering. This role ensures seamless navigation of both FAMU and FSU research administrative systems, supporting faculty and staff across the College in proposal development, award management, compliance, projection, and reporting. The Director manages a team of research support staff within the Dean's Office as well as providing oversight of research operations within the academic departments and serves as the College's principal liaison with both universities' central research administration offices. The Director is the leading role in supporting and coordinating the development of major proposals in the College. The position reports to the Associate Dean for Research and Graduate Studies with a dotted line to the Assistant Dean for Administration. The Director of Research Administration will provide leadership, oversight, training, professional development, and pre- and post-award operations. Coordinate and manage the recruitment, hiring, training, and evaluation of all assigned research staff. Develop and implement strategies to engage faculty and research staff in improving research strategies and processes. Responsibility for supervising subordinates to include assigning workload and responsibilities, time and leave approvals, and annual performance reviews. The Director of Research Administration will serve as the primary point of contact for the College with FAMU Division of Research, FSU Offices of Research and other related offices to facilitate the advancement of all research and sponsored project activities and research contracts within the College of Engineering through a variety of efforts. Create and manage all research-related policies and procedures. Coordinates with Assistant Dean for Administration, Director of Finance, and the HR Director to develop and ensure research administration processes align with both FAMU and FSU policies, including HR, procurement, IRB/IACUC, and federal, state, and university compliance to ensure effective financial management of sponsored projects. Advise and train faculty, staff, and graduate students on proposal and award procedures; develop resources and guidance materials. Monitor College-level sponsored project portfolios, supervise production of reconciliations, ensure timely and accurate financial reporting, and resolve discrepancies. Manages the tuition waiver journal correction process. Review and approve all proposals and cost share proposals as needed on behalf of the College. Prepares integrated financial and statistical reports, financial statements, and/or budget projections for short and/or long-term impact(s) on sponsored funding. Provide regular reports on proposal submissions, awards, expenditures, and compliance for the Dean, Associate Dean for Research, and related offices. Participate and coordinate with other leaders of college leadership to support college goals and activities. Maintain working relationships with internal and external partners. Support special projects or major research initiatives or proposals as well as other duties as assigned. Provide backup and emergency assistance with the COE's research and sponsored project activities as needed.

Requirements

• Bachelor's degree and six years' experience related to budget, financial and/or accounting services or a high school diploma or equivalent and ten years of experience in the same area. (Note: or a combination of post high school education and experience equal to ten years.)
• This position requires successful completion of the eSPEAR Certification, or ability to obtain the certification within 6 months of hire.

Nice To Haves

• Ability to work in a detail-oriented environment while prioritizing and multitasking based on need.
• Ability to establish and maintain effective working relationships
• Ability to adhere to ethical business practices and promote ethical behavior
• Ability to meet project deadlines.
• Experience with accounting systems and practices.
• Knowledge of and the ability to apply the principles and practices to strategically align tasks and people with organizational goals and objectives.
• Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
• Knowledge of and the ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of contract administration.
• Knowledge of federal, state, and private sources for contract and grant funds.
• Knowledge of the principles and practices of project planning, development, and evaluation.
• Skill in preparing clear and concise reports, policies, procedures, correspondences, and other written material
• Superior communication skills, both written and verbal, to interact with both internal and external partners of all backgrounds.

Responsibilities

• Provide leadership, oversight, and coordination of all research administration for the FAMU-FSU College of Engineering.
• Ensure seamless navigation of both FAMU and FSU research administrative systems, supporting faculty and staff across the College in proposal development, award management, compliance, projection, and reporting.
• Manage a team of research support staff within the Dean's Office as well as providing oversight of research operations within the academic departments and serves as the College's principal liaison with both universities' central research administration offices.
• Support and coordinate the development of major proposals in the College.
• Provide leadership, oversight, training, professional development, and pre- and post-award operations.
• Coordinate and manage the recruitment, hiring, training, and evaluation of all assigned research staff.
• Develop and implement strategies to engage faculty and research staff in improving research strategies and processes.
• Serve as the primary point of contact for the College with FAMU Division of Research, FSU Offices of Research and other related offices to facilitate the advancement of all research and sponsored project activities and research contracts within the College of Engineering through a variety of efforts.
• Create and manage all research-related policies and procedures.
• Coordinate with Assistant Dean for Administration, Director of Finance, and the HR Director to develop and ensure research administration processes align with both FAMU and FSU policies, including HR, procurement, IRB/IACUC, and federal, state, and university compliance to ensure effective financial management of sponsored projects.
• Advise and train faculty, staff, and graduate students on proposal and award procedures; develop resources and guidance materials.
• Monitor College-level sponsored project portfolios, supervise production of reconciliations, ensure timely and accurate financial reporting, and resolve discrepancies.
• Manage the tuition waiver journal correction process.
• Review and approve all proposals and cost share proposals as needed on behalf of the College.
• Prepare integrated financial and statistical reports, financial statements, and/or budget projections for short and/or long-term impact(s) on sponsored funding.
• Provide regular reports on proposal submissions, awards, expenditures, and compliance for the Dean, Associate Dean for Research, and related offices.
• Participate and coordinate with other leaders of college leadership to support college goals and activities.
• Maintain working relationships with internal and external partners.
• Support special projects or major research initiatives or proposals as well as other duties as assigned.
• Provide backup and emergency assistance with the COE's research and sponsored project activities as needed.

Benefits

• FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees