Director of Finance & Building Operations

Big Brothers Big Sisters Twin Cities•Minneapolis, MN

22d•$85,000 - $95,000•Hybrid

About The Position

Under the direction of the Chief Executive Officer, the Director of Finance and Building Operations provides strategic oversight and completes day to day operations in the areas of financial management, planning, budgeting, analysis, auditing, accounting, controls, risk management,reporting, facilities management, and building operations. This role ensures the financial health, operational stability, and facility readiness of the organization in service of BBBSTC’s mission. This position will also work closely with and at times take direction from the Board of Directors and Finance Committee to lead organizational projects pertaining to finance. As a member of the Leadership Team, this role plays a pivotal part in organizational decision-making, cross-departmental planning, and Board engagement—bringing a strategic lens to financial stewardship, infrastructure investment, and risk management. The Director supervises the Finance and Building Operations Coordinator and ensures that the agency’s physical space, systems, and vendor relationships support staff productivity, safety, and long-term sustainability. The candidate must demonstrate a strong work ethic, integrity, accountability, high performance, and strong attention to detail, along with the ability to translate complex financial and operational information into clear guidance for leadership, staff, and the Board. The best candidate for this position is someone who can align themselves to our mission, vision, and understands non-profit financial and risk management.

Requirements

Bachelor’s Degree in Business Administration, Finance, Accounting or a related field is required.
At least 5 years of financial management experience – preferably in a non-profit sector with multiple funding streams
At least 3 years of experience in managing multiple funding streams in state and federal grant management
At least 3 years of experience in an organization with a budget of at least $3 million
Previous experience as the primary lead for financial audits
Ability to anticipate accounting, financial reporting and operational issues, assess their implications, determine their impact and develop and implement an appropriate action plan
Solid organizational, problem solving, critical thinking, and attention to detail skills
Knowledge of internal control procedures to safeguard assets
Knowledge of payroll, sales and other taxes to ensure compliance
Experience completing taxes and oversight of investment portfolios
Ability to prepare for and facilitate effective financial meetings
Knowledge of GAAP guidelines
Excellent inter-personal skills and the ability to communicate effectively with all levels of the organization, including management and board members.
High degree of confidentiality, diplomacy, discretion and tact.
Strong problem solving, critical thinking skills and the ability to achieve results both individually and working with others.
Knowledge of, and ability to employ, leadership skills to direct, supervise and coach staff.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines and filing cabinets. This role must be able to remain in a stationary position 50% of the time.

Nice To Haves

MBA and/or CPA highly desirable.
Experience with Blackbaud/Financial Edge a plus
Knowledge of applicable laws, codes and regulations.

Responsibilities

Provide strategic and day-to-day leadership of the Finance function, ensuring accurate, timely, and compliant financial operations
Recommend and establish benchmarks for measuring the agency’s financial and operating performance
Monitor and analyze monthly financial and operating results against budget and forecasts, surfacing risks and opportunities
Manage agency cash flow and ensure timely payments for expenses
Coordinate financial audits and provide recommendations for procedural improvements
Monitor trends to identify risks and opportunities across key expense categories
Maintain strong internal controls and regularly review financial policies and procedures.
Review current financial policies and procedures and make necessary changes in alignment with Generally Accepted Accounting Principles (GAAP)
Work closely with development team to ensure project/grant budgets are aligned with organizations projections
Oversee all BBBS investment portfolios and implement Finance Committee investment decisions
Oversee revenue recognition, ensuring restricted funds are appropriately recorded
Review and maintain records of agency contracts
Serve as back up for financial support professional’s direct responsibilities, including accounts payable, accounts receivables and cash receipts.
Oversee facilities management, including building maintenance, repairs, safety systems, vendor contracts, and physical space planning
Procure, interview, and assess vendor relationships as aligned to BBBSTC mission and values
Ensure the organization’s building and physical infrastructure are welcoming, clean, safe, functional, compliant, and supportive of staff and program needs and reflective of the agency’s values
Allocate resources and approve investments that maintain building safety, cleanliness, functionality, and a positive first impression
Manage building-related budgets, capital improvements, and long-term facilities planning in partnership with the CEO
Oversee organizational risk related to physical space, including insurance coverage, safety protocols, and emergency preparedness
Serve as a thought partner on space utilization, workplace operations, and infrastructure investments
Serve as the organization’s primary liaison with financial auditors
Oversee preparation of the annual audit, IRS Form 990, and financial sections of the annual report.
Manage the organization’s financial risk for protecting assets including – ensuring adequate insurance coverage for employees, stakeholders, board members, clients, vendors, vehicles and building/physical space
Establish and maintain professional relationships with financial institutions and related businesses as necessary
Ensure payroll, tax filings, and all local, state, and federal reporting requirements are met on time.
Partner with Development to ensure accurate and timely grant budgets, financial reports, financial gaps, and compliance.
Provide accurate and timely information to CEO, Board of Directors, and Finance Committee. Attend all board meetings and finance committee meetings
Work with CEO, Board of Directors, and financial committee members to establish appropriate annual long/short term financial objectives and plans that meet the needs of BBBS
Oversight of BBBS 403b investments and ensure that carrier is properly investing funds
Support the organization’s leadership team and budget managers in the annual planning and budgeting cycle and assist them in completing their budgets
Identify and communicate financial implications of organizational growth, facilities decisions, and strategic initiatives
Maintain knowledge of community needs, resources, and networks
Communicate professionally with internal and external constituents
Work collaboratively to achieve results as specified in the strategic plan
Promote teamwork by overseeing and participating in various teams, including work groups and interdepartmental meetings
Positively represent BBBS in the larger community
Assist in agency-wide events and initiatives including recruitment, fundraising, event management, and community outreach.
Honor and respect the diversity of lived experiences, fostering an inclusive and equitable environment within the organization.
Contribute to the overall success of the agency in order to achieve the BBBS mission
Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance.