Director of Finance and Administration

City of Somerville, MA•Somerville, MA

42d

About The Position

The employee is responsible for all administrative, financial, and business office customer service functions of the DPW. Employee is required to perform all similar or related duties Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Requirements

Bachelor's Degree in finance and seven (7) years experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Knowledge of governmental budgeting and accounting; knowledge of enterprise fund accounting.
Ability to interact with diverse groups and individuals.
Ability to complete multiple tasks in a timely, detailed and organized manner.
Analytical skills required.
Proficient data processing skills including worked processing and spreadsheet applications.

Responsibilities

Direct, coordinate and supervise administrative, financial, and service functions of office.
Manage accounting, budgeting, and payroll activities.
Provide financial analyses of ongoing projects and contracts.
Perform studies and prepare operational reports of divisional functions and activities.
Monitor Personal Services, Ordinary Maintenance, Contracts, and Capital spending and make recommendations for budget adjustments.
Forecast annual revenues and expenditures.
In coordination with the Director of Operations and Divisional Superintendents, draft specifications, and contract terms for a wide variety of supplies and services needed by the Department.
In coordination with the Purchasing Department, procures by competitive bidding informal quotations and negotiation, items of supply, equipment, fleet vehicles, and certain contractual services necessary for the operation of the Department.
Initiates contacts with vendors relative to supply and equipment availability, purchase orders, and contracts.
Negotiate and implement strategies with vendors and internal customers to reduce cost and improve delivery and service.
Work with the Director of Operations and Divisional Superintendents to develop a system of monitoring vendor performance.
Assists the Commissioner in negotiating contracts working with vendors, the Law Department, and Purchasing Department.
Studies price trends and market conditions; keeps abreast of supply sources and new product development.
Review revenue receipts and entries for proper posting in accounting system.
Manage service section responsible for providing centralized reception, work request and complaint services.
Establish administrative and operational controls to record and monitor departmental activities (i.e., attendance, overtime project costs).
Develop and implement divisional procedures.
Participate in developing and implementing departmental policy.
Work with Director of Operations and Superintendents to maintain fiscal control of divisional budgets.

Benefits

4 weeks annual vacation for non-union positions.
Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
Dental coverage low and high plans through Cigna
Vision care through Vision Service Plan (VSP)
Long term disability through Sun Life
Group and voluntary life insurance through Boston Mutual
Health Care and Dependent Care flexible spending through Benefit Strategies
Deferred compensation plans through a choice of three vendors
Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
Annual cancer screening & wellness release
Somerville Retirement Pension System
Tuition reimbursement
MBTA pass program
FREE Blue Bikes membership
Eligible employer for the Public Service Loan Forgiveness Program (PSLF)