Director of Finance and Administration

EVMS•Virginia Beach, VA

About The Position

Overview The Ellmer School of Nursing’s Director of Finance and Administration will oversee multiple general administrative strategic, tactical, and/or operational areas including but not limited to Strategic Planning, Finance, Human Resources, Facilities, and/or Information Technology to ensure compliance with university policies and procedures in financial reporting and management. Acts as the Dean’s strategic partner and surrogate in high-stakes administrative environments. Assumes accountability for the School’s business portfolio—including Finance, HR, and Facilities—to minimize the Dean’s administrative burden regarding non-academic matters. Operates with significant latitude to develop and implement internal guidelines that streamline school-wide processes and enhance organizational efficiency. Provides guidance to the dean, associate deans of the college, and department chairs.

Requirements

Master’s in finance, Business Administration, or Accounting. Or related work experience equivalent to a master’s degree in field of study
Knowledge of higher education financial systems and accounting practices.
Keen understanding of state and federal policies and procedures related to higher education/governmental agencies.
Effective customer service and problems solving/decision making skills.
Ability to analyze large data sets, summarize and present financial and narrative information clearly.
Strong interpersonal skills and excellent oral and written communication skills.
Demonstrated management ability and leadership skills.
Demonstrated ability to work independently; meet strict deadlines; make responsible recommendations and decisions; and maintain the utmost confidentiality involving matters of a sensitive nature.
Minimum of three years in the following areas.
Extensive experience using Banner or other university related student/financial applications.
Considerable experience in financial management and administration, strategic planning, budgeting and financial planning.
Microsoft Office (expertise in Excel).
Considerable experience forecasting and projecting budget scenarios within different budget models.
Some experience aligning strategic initiatives with financial plans.

Responsibilities

In consultation with the deans and department chairs, this position will develop college guidelines for the preparation, development, and submission of annual operating budgets
Works closely with VHS Finance in the areas of procurement, human resources, financial management, and other logistical entities.
Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitor compliance with policies and procedures.
Interpret state, federal and university policies and procedures.
Develop recommended guidelines for the school within university policies and procedures.
Develops and implements long-range financial models and annual operating budgets in consultation with department chairs, providing the Dean with finalized, actionable recommendations rather than raw data
Reviews and approves financial transactions within the school to ensure appropriate account, allowability and compliance.
Approves budget transfers for all accounts.
Manages financial oversight throughout the year and annual fiscal year-end financial activities.
Performs budget and trend analyses for deans and department chairs.
Determines the causes of significant variances and provides recommendations.
Resolves operational and procedural financial matter-including budget adjustments and/or budget reallocation.
Reviews and approves monthly school reconciliation for accuracy, compliance and timeliness.
Reconciles monthly activity and obtains the appropriate approvals and oversight from VHS Finance.
Oversees Ed Foundation gift and endowment accounts and Research Foundation contracts, sponsored projects, and their related cost sharing commitments, and overhead allocations, disbursements, and payroll activity
Manages and monitors Graduate Assistantships and Tuition Waivers Allocation
Confers and provides recommendations to dean and department chairs regarding the financial implication of potential and new initiatives
Monitors procurement card holders to approve and/or coordinate transactions in relation to expense tracking, budget performance and compliance of procurement/finance policies and procedures
Serves as the liaison for audits
Lead the strategic allocation of all school resources (financial, human, and physical) to align with the Dean’s long-term vision and the university’s mission
Serve as the primary advisor to the Dean and senior leadership on non-academic operations, providing high-level data analytics and trend forecasting to support complex decision-making
Responsible for the school’s non-academic business portfolio, exercising independent judgment to resolve complex administrative challenges and briefing the Dean on key outcomes or critical escalations
Serves as the Dean's primary proxy on university-wide committees and operational projects.
Identifies and mitigates operational bottlenecks across the school without direct supervision, proactively engineering solutions that allow the Dean to maintain a primary focus on academic leadership and external relations.
Serves as the liaison to Human Resources and Deans and Department Chairs on a variety of personnel matters, faculty contracts, and staffing
Leads the development of strategic staffing plans and equity adjustments to ensure a competitive and stable workforce
Oversees payroll functions/coordinates HR related efforts to ensure timely and accurate payments.
Approves/payroll documents/verification processes as assigned
Manages personnel activities including position analyses, updating position descriptions and assisting with employment offers
Manages in the hiring, remediation, and termination of subordinate staff and student workers within the college
Reviews and approves personnel actions for the school and departments.
Provides guidance to supervisors in school to ensure compliance with HR policies, procedures, and expectations for management
Monitors risk management policies and procedures, reviews college proposals and contracts to ensure compliance with university, state, federal and audit guidelines and regulations
Oversees the management/maintenance of all insurance, leases, contracts, and other agreements relative to operations, in consultation with appropriate administrators and other university staff
Provides advice on appropriate technology required to meet information and financial reporting requirements
Authorizes and approves computer, system and building access privileges for all faculty, staff, and students within the college
Serves as the liaison for risk management and facilities management
May serve on university/college committees and/or initiatives
Additional duties as assigned