Director of Business Affairs, Texas McCombs

The University of Texas at Austin•Austin, UT

1d•Onsite

About The Position

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/ Purpose Reporting to the Senior Director of Business Affairs, the McCombs School of Business's Director of Business Affairs position will lead multiple key functions related to business operations include Procurement and Payment Services, audit support of business processes, and system enhancement and processes. Working as a collaborative partner and trusted advisor to McCombs and University constituents, this position is critical to the Business Affairs' short and long-term planning as well as dissemination and implementation of policies and procedures across the School's departments.

Requirements

Bachelor's degree and seven years of progressively responsible experience in finance or accounting with experience in financial-related activities and process improvement initiatives
Strong interpersonal and communication skills.
Previous success leading long-term projects and process-improvement initiatives.
Demonstrated excellent written, oral, and presentation skills.
Ability to collaborate effectively with cross-functional teams.
Must be able to work both as a part of a larger team and independently in a fast-paced environment with constant deadlines
Strong analytical skills and expert level using Excel.
Excellent customer service skills and ability to act as a facilitator.
Experience interpreting policy and implementing procedures.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Bachelor's degree in accounting, finance, or business.
A minimum of seven years of budgeting, financial, and reporting skills.
Demonstrated success in relationship management and supervision.
Demonstrated ability to effectively plan on both a tactical and strategic level.
Experience in an accounting/budgeting function within a higher education institution or state agency.
Knowledge of University's electronic accounting documents and accounting policies/procedures.
Knowledge of HR/payroll transactions, costing allocations, and process workflows.
Demonstrated knowledge with DEFINE, FRMS, as well as commonly used business applications at the University of Texas at Austin (Workday, COGNOS, MS Power BI, Smartsheets).

Responsibilities

Procurement & Payments Services Management and Oversight Provide operational oversight and management of business operations for procurement and payment services, ensuring alignment with organizational goals.
Serve as a key member of the Financial Affairs leadership team, demonstrating strong leadership skills and strategic thinking.
Lead efforts to document, modernize, streamline, and implement improvements that enhance processes, create efficiencies, and ensure consistency across McCombs. This includes, but is not limited to: Develop and maintain comprehensive procedural documentation to support operational excellence.
Organize and manage data and files to ensure compliance with records retention policies.
Evaluate and optimize processes with a focus on improving customer service touchpoints and ensuring efficient, effective practices.
Interpret and administer University policies and procedures to effectively address the business and operational needs of the school.
Utilize metrics and reporting systems to measure and evaluate the performance of the division, driving continuous improvement and supporting strategic initiatives.
Supervision Supervise and lead the Program Office and non-academic administrative operations managers, as well as procurement and payments staff, demonstrating strong leadership and strategic oversight.
Ensure all deadlines are met and that all applicable policies are consistently followed.
Provide guidance, mentorship, and professional development opportunities to staff, fostering a collaborative and high-performance work environment.
Audit Support Develop and conduct audits of business processes/functions to ensure compliance with all applicable policies and identify any unnecessary or redundant steps/procedures.
Research and inspect issues and provide recommendations for improvement.
Communication & Professional Development Demonstrated professional and effective written and oral communication skills when addressing faculty, staff, students, and central offices.
Maintain a high degree of emotional intelligence.
Actively engage with University departments and central offices to foster strong working relationships and ensure alignment with McCombs and institutional goals.
Participate in internal and external professional development to stay current with UT, local, state, and federal policies and regulations.
Promote the development of division staff by providing training that encourages a climate of continuous improvement within the division.
Systems Utilize and enhance use of University of Texas at Austin and/or McCombs systems and procedures.
Other At the direction of the Senior Director and/or Senior Associate Dean, complete special projects, assignments, tasks, or duties outside of the regular job duties.