Director of Asset Management

Senior Star•Tulsa, OK

20h

About The Position

The Director of Asset Management is responsible for the strategic oversight, optimization, and long-term stewardship of Senior Star’s physical assets and capital investments. This role provides leadership for capital planning, facility condition management, major systems oversight, and asset lifecycle performance across all Senior Star communities. The Director of Asset Management partners closely with the Chief Operating Officer (COO), Chief Financial Officer (CFO), Operations leadership, and community teams to ensure Senior Star’s assets are well-maintained, fiscally responsible, and aligned with organizational priorities. This role leads capital planning, project execution, reporting, and analysis to support resident experience, regulatory readiness, leasing and marketing efforts, and long-term portfolio value. In addition, this role provides oversight of Information Technology (IT) functions across Senior Star. While a Director of IT will continue to manage day-to-day IT operations, systems, and support, the Director of IT will report directly to the Director of Asset Management. This structure ensures alignment between technology strategy, physical assets, infrastructure planning, cybersecurity, and long-term capital and operational initiatives. This position conducts business in accordance with the Senior Star Mission, Values, and Goals and, along with all Senior Star associates, supports the leasing and marketing success of the communities.

Requirements

Bachelor’s degree in business administration, Asset Management, Facilities Management, Construction Management, or a related field preferred.
Minimum of five (5) years of progressive experience in asset management, facilities management, capital planning, or construction oversight.
Strong knowledge of asset lifecycle management, capital planning, and facilities operations.
Advanced financial acumen, including budgeting, forecasting, and capital analysis.
Exceptional organizational, analytical, and communication skills.
Ability to manage multiple projects and priorities in a fast-paced, multi-site environment.
Proven ability to collaborate effectively with executive leadership, community teams, vendors, and external partners.

Nice To Haves

Multi-site leadership experience is strongly preferred.
Demonstrated experience managing large-scale capital budgets and complex projects.
Proficiency with asset management systems, capital tracking tools, and reporting platforms preferred.

Responsibilities

Conduct an annual comprehensive review of each community to: Identify capital needs for the upcoming fiscal year Establish a baseline assessment of major building systems Forecast major systems, structural, mechanical, life safety, and “new economics” projects three (3) years forward
Develop the annual capital budget and submit recommendations to the COO and CFO for review and input.
Oversee and direct capital expenditures supporting construction, development, renovation, and major reinvestment initiatives.
Support acquisition analysis and investment review, including property condition assessments and capital planning assumptions.
Analyze property upgrades, including unit renovations and improvements that support leasing and marketing strategies.
Schedule and complete a minimum of two (2) site visits annually to each community.
Conduct detailed evaluations of: Major building systems Structural components Mechanical systems Life safety systems
Ensure all life safety testing reports are reviewed, cataloged, retained, and audit ready.
Review vehicle maintenance logs to confirm appropriate type and frequency of maintenance.
Provide a written condition report for each community to the COO, including: Overall Facility Condition Identified deficiencies Anticipated capital needs
Distribute site visit and condition assessment reports to the COO and Regional Leadership as appropriate.
Communicate regularly with the COO regarding community assets needs and capital priorities.
Communicate regularly with COO and community leadership regarding community needs, project status, and capital planning.
Provide monthly capital reports to the COO summarizing: Major projects Funding status Capital trends Deferred or unplanned capital expenditures
Manage capital projects by defining scope, schedule, and cost expectations.
Maintain capital budget trackers, project trackers, and supporting documentation.
Develop and implement systems to monitor project performance against: Budget authorization Project schedules Quality control standards
Monitor trends related to unplanned or escalating expenditures and provide strategic recommendations to leadership.
Review community Preventative Maintenance summaries and Repair & Maintenance (R&M) expenses monthly.
Conduct detailed reviews of all site bids and make purchasing and specification recommendations to the COO.
Ensure Senior Star’s bid procedures are followed consistently.
Confirm bids reflect the correct ownership entity and meet all legal and ownership compliance requirements.
Participate in discussions with Executive Directors and vendors as needed to clarify scope, pricing, and expectations.
Review, define, and benchmark operational efficiencies related to asset management.
Customize reports to collect, compile, and analyze meaningful data for leadership decision-making.
Provide insights and recommendations based on trend analysis and portfolio performance.
Provide oversight of Senior Star’s Information Technology (IT) function, ensuring alignment with organizational strategy, asset planning, cybersecurity, and operational needs.
Collaborate with the Executive Team on technology budgeting, major system upgrades, vendor selection, and long-term IT roadmaps.
Ensure technology systems supporting operations, resident experience, clinical services, and business functions are reliable, secure, scalable, and compliant.
Partner with the Director of IT to align technology initiatives with capital planning, facility infrastructure, life safety systems, and operational efficiency.
Ensure technology systems supporting operations, resident experience, clinical services, and business functions are reliable, secure, scalable, and compliant.
Provide oversight and guidance related to cybersecurity risk, data protection, and business continuity in coordination with IT leadership.
Supervise, coach, and support Asset Managers and related roles, establishing performance goals and accountability.
Train and assist with the hiring and onboarding of Environmental Services Directors.
Communicate plans of action with Executive Directors, Housekeeping, and Maintenance teams.
Meet monthly with the Accounting team, or more frequently as needed, to review capital projects, expenditures, and financial tracking.
Develop required manuals, files, documentation, and task lists related to asset management and property acquisitions.
Assist in essential functions related to property acquisitions, including coordination of responsible parties and documentation requirements.