Director of Administration and Finance

The University of Oklahoma•Norman, OK

56d

About The Position

The Director of Administration and Finance reports to the Assistant Vice President (AVP) and Chief of Staff and assists in advancing strategic and operational priorities across all areas within Administrative & Finance across all OU campuses. This role provides day-to-day management of projects, communications, and workflows that strengthen coordination among administrative divisions and ensure alignment with institutional goals. The Director helps drive efficiency, collaboration, and service excellence across the university's administrative operations.

Requirements

Bachelor's degree in Management, Business Administration, Healthcare, or related field, AND:
60 months of related experience in a university or healthcare environment or equivalent administrative position.
Demonstrated experience leading projects, coordinating cross-functional initiatives, and managing organizational priorities.
Ability to prioritize, organize, and manage multiple projects simultaneously.
Strong analytical, organizational, and communication skills.
Proven ability to draft high-quality executive communications and reports.
Ability to foster collaboration and build effective relationships with diverse stakeholders.

Responsibilities

Support the AVP in advancing divisional and institutional priorities; preparing executive briefings, background materials, dashboards, presentations for the AVP.
Serve as the liaison to departments and leaders within Admin and Finance and other areas on campus to streamline business practices, resolve challenges, ensure consistent communications, and advance shared priorities.
Oversee the Shared Business Services Center director and operations ensuring service standards, managing escalations, and driving continuous improvement in service delivery.
Run cross-functional projects from planning through execution with clear timelines, owners, and outcomes; coordinate teams, facilitate stakeholder engagement, and track deliverables.
Prepares budget and financial reports.
Analyzes financial procedures.
Document and share best practices, lessons learned, and recommendations to strengthen institutional processes.
Draft and edit high-level communications for internal and external stakeholders.
Strong understanding of university operations to allow for identification of opportunities to streamline administrative processes.
Support the development and tracking of performance metrics for administrative services.
Build strong relationships across campus; act as the go-to for timely issue resolution within Administration & Finance.
Provide guidance and mentorship to staff supporting strategic projects and operations; foster a culture of service, accountability, and collaboration.
Assist in training and development of financial and administrative staff across the University.
Other related duties as assigned.