Director, Logistics

The•Sacramento, CA

1d•Onsite

About The Position

THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. LIVE·TEAM specializes in delivering branding and signage, custom fabrication, live event production and experiential operations across sports, music and entertainment. Working with the world’s most iconic properties and brands, we elevate live events to make them unforgettable. Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit the.team . The principal objective of the Logistix Planning Office (LPO) is to co-ordinate getting material, people and equipment to the same place at the same time. Reaching back into the supply chain to integrate deliveries to our facility, manage subsequent preparation and consolidation of the products to be delivered to the venue. As the lead the responsibility is “to get the right stuff to the right people at the right time” This role is specifically about materiel and NOT recruiting crews & people for the installation process. Our logistics team for the Paris Olympic Games managed the delivery and recovery of over 450,000 items, 2000+ deliveries, high intensity operations for 14 weeks from a 9000m2 warehouse, with a staff of 30+.

Requirements

Proven experience in operations management, ideally in large-scale projects with complex logistical needs (event management, construction, military).
Strong leadership skills with a track record of building and motivating teams to achieve operational excellence.
Extensive experience in risk management and forward planning within a fast-paced project environment.
In-depth understanding of supply chain management, warehousing, distribution, and fleet management.
Solid financial acumen with experience in budget controls and cost management.
Knowledge of health and safety regulations, sustainability practices, and relevant legal compliance standards.
Exceptional communication and relationship-building skills, with the ability to effectively present information to senior management and external clients.
Proficiency in operations management software and IT systems used in project tracking and reporting.
A proactive problem-solver with the ability to address operational challenges efficiently and effectively.
Fluent in English (Spanish would help in CA)
Strong organizational and time-management skills.
Ability to thrive in a dynamic, fast-paced, and high-pressure environment.
Detail-oriented, with a focus on ensuring the smooth execution of all operational functions.
A collaborative mindset with the ability to work cross-functionally and manage multiple stakeholder relationships.

Nice To Haves

there are deep similarities to “military logistic support”: high intensity operations (whilst not getting shot at!) exceptional pressures and demands to execute the task in hand.
Maintaining the energy and inertia to "get it done" is at the heart of it.

Responsibilities

Create and manage an “operating rhythm” that is aligned with the operational requirements of us and the client.
Research and onboard suppliers for plant hire (forklifts, access equipment)
Research and onboard a principal transport company
Understand resources available to execute the project
Liaison with LA 28 logistics managers in all venues, develop these relationships to understand operational requirements in each venue.
DATA management, understand and operate process to create purchase orders from our database.
Contribute to the operational budget (operational lead responsibility)
Contingency planning
Develop, update and communicate risk register (consider all operational risks and propose mitigation)
Create, update and publish core installation schedule (Smartsheet)
Schedule should be based around a daily “Runsheet” (showing all activities on each day)
Detailed co-ordination with production process and labelling of goods from suppliers
Establish a system from Quest in the warehouse to register goods in & out
Create load lists per venue (alongside data management)
Evaluate requirement for team vehicles book and manage
Prepare warehouse space to accommodate all items per venue (racking, forklifts etc)
Enable warehouse to pick, pack and load
Manage warehouse crews (including shift system)
Order and manage stock of consumables (inc. tools etc)
Develop and operate an integrated Smartsheet to show installation progress (integrated with the product tracker managed by PMO)
Provide daily reports during Live phase.
Operational understanding of MDS and security operations to enable our vehicles and crews to access.
Manage VAPPS (venue access requirements)
Understand operations for road races, evaluate and book required resources (direct responsibility of that individual aligned with LPO)
Manage post event product (site de-rig, logistics, skips, disposal, recycling, re-purpose, distribute etc)
Be Prepared for changes, delays and crew diversions.