Director, Global Equity Administration

HighLevel

12d • Remote

About The Position

The Director, Global Equity Administration, will lead and scale our global equity programs as the company transitions from a legacy equity platform to a modern, enterprise-level solution. This role is ideal for a detail-oriented and technically skilled professional with deep experience in enterprise level equity administration, SEC reporting, and complex equity awards. The successful candidate will oversee all aspects of our equity plan operations, ensuring accuracy, compliance, and a first-class experience for participants. This position partners closely with Finance and Accounting, Legal, HR, Payroll and external partners to manage the end-to-end lifecycle of equity awards and related disclosures.

Requirements

• 12 yrs + years of progressive experience in equity administration, with at least 10 years in a public company setting.
• Bachelor’s Degree and Certified Equity Professional (CEP) Level 3 designation required.
• Experience supporting SEC reporting and proxy disclosures (CD&A, executive compensation tables, etc.).
• Proven experience leading an equity platform migration or system implementation.
• Strong understanding of equity award lifecycle management.
• Exceptional attention to detail and a commitment to accuracy and compliance.
• Excellent communication, interpersonal, and strategic thinking skills.

Nice To Haves

• Familiarity with Payroll systems and HRIS integrations preferred.

Responsibilities

• Lead the migration from the current equity platform to an enterprise-grade equity management system (e.g., Shareworks, ETRADE, etc.).
• Oversee all day-to-day operations of the company’s equity programs, including grants, exercises, releases, cancellations, and modifications.
• Ensure accurate maintenance of the equity database and cap table, including reconciliation with the general ledger and payroll systems.
• Partner with Finance and Accounting teams to support both the accounting for stock-based compensation and the forecasting of future stock-based compensation.
• Manage accounting for equity modifications, repricings, and other complex transactions.
• Support quarterly and annual financial close processes, including reconciliations and audit deliverables related to equity awards.
• Contribute to SEC filings (10-K, 10-Q, Proxy/CD&A, S-8, etc.) or external filings by preparing equity-related disclosures and share activity schedules.
• Maintain compliance with SEC, IRS and other relevant regulations (Section 16, Rule 144, etc.).
• Support Board of Directors and Compensation Committee reporting, including grant approvals and equity plan management.
• Develop and enforce best practices and internal controls around all equity processes.
• Partner with Finance, Legal, HR and external advisors to ensure alignment across compensation strategy, employee communications, and equity plan design.
• Serve as a subject matter expert for employees and executives on equity-related matters.
• Provide insights and recommendations to improve process efficiency, data integrity, and compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 501-1,000 employees