Director for Graduate Program Advising & Admissions

The University of Texas at Austin-posted 5 days ago

Full-time • Director

Onsite • Austin, UT

5,001-10,000 employees

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The Director for Graduate Program Advising & Admissions will be responsible for directing program advising and admissions for prospective and current students in the non-Option III (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs and for supervising program coordinator(s) on program recruitment, advising, and admission. This position will report directly to the Associate Dean for Student Services and closely partner with internal stakeholders, especially with the Graduate Advisor and the Assistant Dean for Graduate and Doctoral Programs.

Program Advising & Administration Collaboratively partner with Office of Student Services teammates to develop, maintain, and strengthen programs and services for graduate students.
Proactively inform the Associate Dean for Student Services and Graduate Advisor on student issues, cases, and progression.
Consistently maintain a timeline, standard operating procedures, and strategic initiatives documentation for the Graduate Program Advising & Admissions unit.
Ensure that core/key processes and procedures for programs and services for graduate students are accurately and timely documented.
Provide information and guidance to applicants and current students on: admissions and admission procedures; program/degree requirements; University, Graduate School, and School of Nursing policies and regulations, including progression policies
Assist graduate students with the registration process, advice on program policies and procedures, and connecting to available resources, including the Graduate Advisor and Office of Student Service teammates.
Coordinate processes (including scheduling meetings and submission of nominations) for awarding Graduate School fellowships and awards to graduate students.
Provide students with in-depth information and clarification of institutional and graduate program rules and regulations.
Assist Graduate Advisor with: preparing and submitting petitions, nominations, and official letters; maintaining information about the graduate programs for the graduate catalog, graduate handbook, and other reports or documents.
Maintain accurate and complete files and process paperwork for prospective, incoming, and current graduate students and alumni, including program milestones, programs of work, and graduation.
Ensure students are provided with accurate information in a timely fashion
Train and cross-train program coordinators and Office of Student Services teammates to share information and processes to ensure sustainability and quality of programs and services by documenting unit timelines, standard operating procedures, strategic initiatives, and success metrics.
Admissions & Recruitment Coordinate all administrative components of recruitment: P roactively collaborate with Graduate Advisor and program heads to develop recruitment strategies; Plan, organize, and execute recruiting efforts and events, including virtual and in-person recruitment events and information sessions Communicate with prospective graduate students to convey the various admission and program requirements, degree programs, deadlines, and funding opportunities.
Coordinate all administrative components of graduate admissions, progression, fellowships, and student facing activities (such as coordinating and tracking applications for TA and GRA positions) for non-Option III programs (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs: Manage the application file screening, review, and decisions process Communicate with applicants from admission to enrollment Facilitate the review of completed applicant files during the Graduate Admission and Progression Committee meetings where admission decisions are made.
Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrolled.
Plan and participate in new student orientations, including connecting students to Office of Student Services staff, programs, and services for students.
Coordinate the updating of webpages, brochures and public materials for the graduate programs
Student Events/Activities Provide staffing support at Office of Student Services activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)
Communicate and collaborate with staff, administrators, and faculty working on Option III programs and services as needed.

Bachelor’s degree in higher education administration, education, business, or healthcare and at least 5 years of experience working in a higher education, education, business administration, or healthcare setting.
Demonstration of outstanding teamwork and collaboration skills and attributes
Outstanding interpersonal, organizational, and communication skills and professional demeanor.
Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including students, staff, faculty, and administrators.
Experience working with Microsoft Office, especially Excel and PowerPoint.

Advanced degree in higher education administration, education, business, or healthcare or at least 10 years of experience working in a higher education, education, business administration, or healthcare setting.
Experience in The University of Texas systems, policies, and procedures pertaining to program advising, recruitment, and admissions.
Experience training, developing, and supervising staff.

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