Director for Finance, Facilities, and Academic Operations

Montclair State University•Bloomfield, NJ

20h•$90,000 - $100,000

About The Position

SUMMARY: Reporting to the Dean at Bloomfield College of Montclair State University, the Director for Finance, Facilities, and Academic Operations acts as the fiscal manager and budget approver, provides oversight of strategic day-to-day business operations of BCMSU academic affairs units and offices, and oversees budgeting, facilities, and personnel administration for the Office of Academic Affairs. The Director supports the Dean and the BCMSU academic affairs team by liaising with the Office of Information Technology, Facilities, Human Resources, the Office of Advancement, the Foundation, Budgets and Planning, and Treasury and Finance.

Requirements

Bachelor’s degree from accredited college or university in Business Administration, Business Management, Finance, Public Administration or related field.
A minimum of five years of related professional experience.
Experience using finance management and human resources software systems and tools.
Proficiency with Google Suite and MS Office with high proficiency in MS Excel.
Strong interpersonal, database management, organizational, and communication skills.
Demonstrated experience working with a variety of diverse people (faculty, students, and staff).
Demonstrated ability to present ideas effectively to individuals or groups when given time to prepare.
Ability to maintain a high level of confidentiality.
Ability to handle multiple projects, set priorities, meet deadlines, and maintain a high level of performance.

Nice To Haves

A track record of adaptability and innovative thinking to address changing operational needs within higher education.
Proficiency with Workday Finance, Workday Human Resources, and/or Interfolio.
Ability to analyze administrative and operational scenarios and reach practical business solutions to optimize available resources.
Demonstrated ability to build an efficient and effective office culture that serves students well and shapes, unifies, and empowers a team to provide the highest levels of customer service.
Five years of professional experience in higher education administration.
Master’s degree.

Responsibilities

Serve as primary point of contact of all BCMSU academic affairs budget, financial, and operational matters.
Manage budget planning and accounting and ensure compliance with financial policies.
Serve as liaison for BCMSU academic affairs to MSU IT, Human Resources, MSU Academic Affairs Budget and Operations, MSU and BCMSU Facilities, MSU and BCMSU Safety and Security, MSU Transportation, Office of Advancement, the Foundation, and Treasury and Finance on all BCMSU academic affairs budget and academic operations matters.
Contribute to the implementation of the College’s strategic plan and associated business operations.
Provide leadership and guidance on administrative matters working with area coordinators and other BCMSU academic affairs personnel.
Collaborate with academic leadership and HR to identify and implement process enhancements that improve efficiency and accuracy of budget and HR actions.
Proactively resolve issues and/or discrepancies or missing information connected to budget and human resources actions.
Manage and support personnel-related matters.
Process Period Activity Pay (PAPs) in Workday for full-time faculty engaged in supplemental assignments (e.g. overloads, stipends, special projects).
Review, validate and submit Teaching Approval Forms for staff members who are also serving in adjunct teaching roles, ensuring adherence to institutional policies and workload thresholds.
Leverage University enterprise systems and tools for data entry, approvals, reporting, and tracking of academic personnel actions.
Use University enterprise systems and tools to support academic appointment processes, including dossier review and position tracking for full-time and adjunct appointments.
Maintain accurate records and documentation in University enterprise systems and tools to support audits and reporting.
Performs other duties as assigned.
Management retains the right to change or add job duties at any time.