Director, Facilities and Transportation Department

Oak Ridge Associated Universities•Oak Ridge, TN

About The Position

To manage and oversee the Facilities and Transportation Department (FTD) which includes, but not limited to, sustainability, and facilities operations for ORAU and Oak Ridge Institute for Science and Education (ORISE) facilities, operations, and personnel. Plans, directs, implements, and evaluates programs that protects employees and facilities; develops and recommends strategic and operational plans for both corporate and Department of Energy (DOE) owned properties based on both organization’s strategic direction. To manage the FTD staff, functions and budgets which include facilities management, transportation, logistics, property, and records management, moving services and other support functions. Assures contractor assurance, contractual compliance, and advises the organization on short and long-term facility and support related matters.

Requirements

Bachelor’s degree in Facility Business Management or related discipline and more than 10 years of job-related experience.
An equivalent combination of education and experience requiring similar knowledge, skills, abilities, and performing duties as described may be substituted for the minimum requirements.
Must have experience with facilities operations which includes: Maintenance/custodial Project oversight Records, Property, Fleet, and Transportation Services

Responsibilities

Directs the Facilities operations in all administrative matters and in the technical aspects including: Implementing strategic and operational facility and space plans for both corporate and DOE owned properties Facilities maintenance and custodial support Transportation areas including shipping/receiving and mail services Records Property Fleet Engineering/drafting Relocation services Grounds Export control
Directs and supervises managers and staff. Responsible for personnel development, evaluation, and compensation.
Has oversight and responsibility related to Facilities operations in the following areas: Serves as the technical advisor to ORAU/ORISE organizational components in the planning and implementation of campus strategy, and coordinates verification activities and reporting requirements with various DOE components Ensures conformance and compliance with DOE interpretations and policy decisions related to facilities and transportation Communicates with all levels of management about facility related services and issues Reviews, makes recommendations, and implements new directives, laws, executive orders, and industry standards impacting environmental, logistics, and facilities operations Advises senior management on changes in DOE requirements, executive orders, and other regulatory mandates and ensures compliance Maintains current knowledge of compliance interpretations, and state-of-the-art technologies Maintains current knowledge of facilities operations, workplace trends, and long-term campus strategy
Ensures compliance for and integral part of audits/assessments including but not limited to: Facility Information Management System (FIMS) Packaging/Transportation Property Records Electrical Safety and Lockout/Tagout Hoisting and Rigging Fleet Management Energy/Water
Consults and advises ORAU management and DOE on major capital investments ranging from $5,000 (ORAU)/$500,000 (DOE) up to $34 million. This includes submittals in the Annual Lab Plan for DOE funding and quarterly updates with ORAU Financial Operations (FinOps), communications and updates with DOE, and oversight of budgets and projects.
Leads and directs FTD in administrative and service-related matters including asset investments and budget expenditures of $6-$10 million annually. Establishes operational plans, responsible for compliance activities, and assures excellent support services in all areas noted above in purpose.
Submits annual plans, updates, and metrics per DOE guidance including, but not limited to: Annual Lab Plan Performance Evaluation Measurement Plan (PEMP) Contractor Assurance Self-Assessment Vulnerability Assessment and Resilience Plan (VARP) Energy Independence and Security Act (EISA) Site Sustainability Plan
Conducts or delegates other qualified staff to perform focused reviews, facility inspections, compliance training, and program interventions. Takes appropriate follow-up measures as may be necessary including stop or suspend work.