Director, Conference and Event Services

American Society of Civil Engineers (ASCE)

9d•Hybrid

About The Position

The American Society of Civil Engineers (ASCE) represents more than 160,000 members of the civil engineering profession in 177 countries and is seeking an experienced event industry professional to provide strategic planning, risk management, financial forecasting, professional development, and leadership of the Conference and Event Services team. The Society is planning a significant new event that will start in 2027, and this position will have responsibility for and be a key member of the team to deliver this on-going event.

Requirements

Bachelor's degree in hospitality or related field
A minimum of five years of progressively responsible meeting planning experience
Excellent financial management, budget, writing, proofreading, and research skills
A thorough command of MS Office

Nice To Haves

Experience in successful planning and execution of conferences with over 6,000 attendees is highly preferred.
Experience in association management desirable
Willingness and desire to travel frequently

Responsibilities

Provide strategic thinking and planning to meet the organization's mission and goals
Responsible for developing and implementing new conference products and services in alignment with ASCE's strategic plan
Provide leadership and develop, implement, and monitor all meeting and conference plans and timelines for each conference hosted by ASCE
Develop and implement pre-conference and onsite risk and crisis management. Make recommendations to senior leadership
Provide financial forecasting and management to the overall C&ES team budget
Provide leadership support to volunteer committees as appropriate in creating proposals for future conferences and guide volunteer committees in the use of innovative and creative formats and practices to enhance conferences' value to participants
Guide and direct staff and organizing committees and ensure productive relationships and teamwork between all parties
Identifies, evaluates, and acquires new products and services for planning, organizing, managing, marketing, conducting, and evaluating conferences
Direct the development of the request for proposal (RFP) process and the analysis of site options for the various conferences and supervise the negotiation of all facility and supplier contracts with third-party vendors
Provide overall direction for the successful management and coordination of on-site operations and logistics. Direct staff in implementing operations and logistics for A-V, food and beverage, tours, ground transportation, registration set-up, exhibits, meeting room assignments, special events, speaker's provisions, shipping of materials, and all on-site requests
Work in collaboration with Marketing & Sales, Customer Service, Accounting, Engineering Programs, IT, and Publications to successfully coordinate conference services
Direct the preparation of final conference reports and the maintenance of conference histories and archives
Recruit, hire, train, coach, and motivate the C&ES team