Director-Competitive Health and Human Services Procurements, Office of the Agency Chief Contracting Officer

City of New York•New York City, NY

About The Position

Open to candidates who are permanent in the civil service title of Administrative Contract Specialist, NON-MGRL Former M1/M2-1009A; Administrative Procurement Analyst, NON-MGRL Former M1/M2-1009A or an Administrative Staff Analyst, NON-MGRL Former M1/M2-1009A Due to active promotional list, only internal DOHMH employees may be considered for Administrative Staff Analyst. The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: - Coordinate and collaborate with all internal and external stakeholders involved in the development of HHS procurements. - Supervise staff and direct the HHS competitive procurement process, including supervision of: the Concept Report process; the writing and issuance of solicitations; pre-proposal conferences; issuance of addenda; receipt of proposals; determinations of responsiveness; proposal evaluations; BAFOs and clarifications; and the appropriate application of the Basis of Award to recommend contractors. - Ensure the timely processing of the solicitation process to ensure that HHS contracts are registered on time. - Ensure that all relevant rules and laws are followed when developing HHS competitive procurements, and that solicitation documents contain the most current language related to pertinent requirements. - Direct staff consisting of solicitation writers responsible for duties related to the development and issuance of competitive solicitations, as well as the proposal evaluation and vendor selection process. Provide training and quality assurance to staff to ensure that work is performed correctly. Coach staff to continuously enhance their professional development. - If needed, coordinate the processing of contracts for vendors selected from competitive solicitations. - Advise agency staff on appropriate procurement methods and the applicability of all relevant rules and laws. - Attend meetings internally and externally with officials at all levels of responsibility. Participate in negotiations with vendors. - Participate in special projects as needed to support the agency's procurement capacity. Why you should work for us: - Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/) - Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. - Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. - Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Requirements

A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Nice To Haves

Experience managing competitive procurements for a government agency
Experience writing specifications or scopes of work (SOWs) for competitive procurements or contracts
Experience using the PASSPort system
Superior writing skills.
Ability to manage a wide range of projects in a fast-paced environment.

Responsibilities

Coordinate and collaborate with all internal and external stakeholders involved in the development of HHS procurements.
Supervise staff and direct the HHS competitive procurement process, including supervision of: the Concept Report process; the writing and issuance of solicitations; pre-proposal conferences; issuance of addenda; receipt of proposals; determinations of responsiveness; proposal evaluations; BAFOs and clarifications; and the appropriate application of the Basis of Award to recommend contractors.
Ensure the timely processing of the solicitation process to ensure that HHS contracts are registered on time.
Ensure that all relevant rules and laws are followed when developing HHS competitive procurements, and that solicitation documents contain the most current language related to pertinent requirements.
Direct staff consisting of solicitation writers responsible for duties related to the development and issuance of competitive solicitations, as well as the proposal evaluation and vendor selection process. Provide training and quality assurance to staff to ensure that work is performed correctly. Coach staff to continuously enhance their professional development.
If needed, coordinate the processing of contracts for vendors selected from competitive solicitations.
Advise agency staff on appropriate procurement methods and the applicability of all relevant rules and laws.
Attend meetings internally and externally with officials at all levels of responsibility. Participate in negotiations with vendors.
Participate in special projects as needed to support the agency's procurement capacity.