Director/Brokerage Services

HPI Real Estate Services & Investments • Dallas, TX

11d

About The Position

The Director/Brokerage Services is an essential role at HPI. This role is responsible for supporting the Tenant Advisor team with

Requirements

• 5+ years of experience in an administrative assistant/support role in RE required
• Minimum HS Diploma, some college/college degree or comparable work experience preferred
• Strong administrative, organization skills, and ability to prioritize work and attention to detail
• Professional and ability to keep information confidential
• Technical/special skills: Familiarity with computer software programs such as Microsoft Office products, InDesign, and a basic understanding of accounting
• Excellent communication skills

Responsibilities

• Create and maintain detailed real estate leases and documents requiring high levels of accuracy, including abstracts, proposals, market surveys, tours, customer surveys, etc.
• Maintain and update client/prospect databases- including the Company’s CRM
• Create invoice transactions, commission tracking system, and associated reports
• Develop a weekly update report for weekly meetings to keep brokers accountable for meetings, prospects, and clients
• Generate requests for proposals and other lease proposals for the brokers
• Create space surveys as directed by brokers by using CoStar or similar search engines
• Call landlord brokers to verify data as well as set up space tours, etc.
• Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence, and other documents
• Serve as an information resource by maintaining a lease expirations list, prospecting list, conducting research, assembling data, and performing special projects
• Team with marking specialist/graphic designers to generate a variety of deliverables to clients (surveys, presentations, reports, etc.)
• Process and check expense reports, reconcile team credit card transactions with accounting, manage commission invoices and tracking
• Participate in regular support staff meetings and division meetings
• Audit and approve vendor invoices for payment in accordance with the client’s accounting procedures. Invoices should be coded accurately with minimal errors
• Notary requirements and DocuSign
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees