Diocesan Business Manager, Diocese of Allentown

Diocese of Allentown•Allentown, PA

About The Position

DIOCESE OF ALLENTOWN Secretariat for Temporal Administration– Support Services Position Description Job Title: Diocesan Business Manager FLSA: Exempt Job Status: Full Time Reporting Functions: Reports to Director of Support Services at the Secretariat for Temporal Administration Office. Job Function: Responsible for assisting Parish and School Support Department with financial analysis, general accounting, budgets and financial reports review. Provide Bookkeeping Services to other locations when needed. Deliver assistance and training to Parish and School Bookkeepers when needed.

Requirements

Minimum of bachelor's degree in accounting, finance, or equivalent.
5 -7 years minimum experience with processing AP/AR, payroll, and overall experience as a bookkeeper, accountant, and/or equivalent experience.
Proficiency in Microsoft Office, accounting software, payroll systems, and database management as well as other business and office equipment.
Knowledge of basic accounting and strong understanding of financial reporting accounting systems.
Must possess excellent organizational and communication skills; able to handle sensitive confidential information.
Must exhibit a high degree of integrity, loyalty, dependability, and have a strong work ethic.
Position continually requires demonstrated poise, tact and diplomacy.
Must possess a high level of interpersonal skills to work collaboratively and proficiently in a team environment.
Possess the ability to work with and relate to a variety of personalities/cultures with diplomacy, friendliness, and respect.
Must be a self-starter, well-organized, and have ability to multi-task and work with sense of urgency.
Must be able to work independently and proficiently.

Responsibilities

Provide timely and detailed financial information to the Pastor so as to enable him to make informed decisions about the parish, school, and/or cemetery. Assist him in understanding the financial reports.
Oversee, supervise and/or perform reconciliation of bank statements, accounts receivable, payment of all invoices and recording of all financial information into accounting system(s) for parishes, schools, and/or cemeteries.
Prepare budget and financial reports for the parishes, schools, and/or cemeteries and ensure they are presented to and signed by the Parish Finance Committee.
Prepare the Diocesan Yearly Financial Report. Submit to the Pastor prior to being submitted to Diocesan Administration.
Process bi-weekly payroll and record all payroll information in the accounting system.
Ensure that accounting system, bookkeeping and reporting process for parishes, schools, and/or cemeteries are current; ensure that collection counting, deposits, accounting, and contributions continue to remain balanced and follow all established Diocesan procedures.
Prepare monthly Pension Contribution Report for the Diocese; forward to the Diocesan Benefits Manager along with payment per parish, school, and/or cemetery.
Analyze expenditures and seek ways to reduce parish, school, and/or cemetery expenses.
Assist in the review and analysis of the annual budget and financial reports.
Collect data from assigned parishes, schools, and/or cemeteries to prepare reports to the Parish Advisory Council monthly on the status of parish, school, and/or cemetery business; this includes major repair cost, financial status, and new financial business; report to the Parish Finance Committee quarterly, more often if the need arises.
Obtain and monitor contracts for yearly services such as preventative maintenance, lawn care, snow removal, pest control, etc., at assigned parish, school, and/or cemetery.
Prepare leases for prospective tenants and tenant renewals when necessary to ensure policy and procedure compliance at assigned parish, school, and/or cemetery.
Coordinate all city and diocesan fire/safety inspections for all parish, school, and/or cemetery locations; react to reports including necessary repairs in a timely fashion at assigned parish, school, and/or cemetery.
Prepare and submit 1099 statements to the federal government and contractors for the assigned diocesan location: file all proper paperwork with the city for games of chance licensing and zoning requirements at assigned parish, school, and/or cemetery.
Respond to all Pennsylvania state requests including unemployment compensation paperwork and the coordination of efforts with the Pennsylvania Catholic Conference at assigned parish, school, and/or cemetery.
Ensure procedures, reporting and policies are within Diocesan guidelines.
Act, in a limited capacity, as the Human Resources local contact with regard to hiring new employees and the completion of onboarding documentation.
Assist employees with benefits selections during annual Open Enrollment.
Any other duties requested by Director of Support Services.