Digital Media Assistant

Active International•Pearl River, NY

54d•$46,000 - $46,000

About The Position

The Digital Media Assistant is a crucial position which requires an individual to work well within a team and be prepared for a fast-paced and detail-oriented environment. This individual is expected to show resourcefulness, exhibit accountability, and understand their role well enough to work independently and demonstrate initiative. The Digital Media Assistant is responsible for establishing the daily digital buying activities and works closely with Buyers in preparing, implementing, and stewarding our clients' digital media schedules.

Requirements

Bachelor's degree or equivalent experience
Punctual on meeting deadlines, showing up to meetings and work on time
Makes the best use of available time and resources, and balance quality of work with meeting such deadlines
Ability to multi-task and prioritize for self and others
Attention to detail; checks and balances against work to ensure accuracy and completeness (e.g. checking system to ensure media buy was input correctly, checking pacing for ad-served accounts, etc.)
Self-starter, proactive and demonstrates initiative
Proficient in Microsoft Outlook, Excel, and Word

Nice To Haves

Experience utilizing tools such as Spectra, PeopleSoft, Media Radar, Datorama a plus

Responsibilities

Assist buyers with implementation and maintenance of campaigns for assigned accounts
Manage assigned digital campaigns in the Spectra OX system:o Input new campaignso Send insertion orders to vendors and verify receipto Revise insertion orders when necessary
Execute jobs in PeopleSoft to reserve trade credits and update all necessary instructions (e.g. job code, request credit check and execute)
Update contact list with new media representative information on an ongoing basis
Update clearance list with information from buyers' negotiations
Liaison with operations team to ensure invoices are received in a timely fashion each month.
Troubleshoot discrepancies in billing.
Assist buyers with RFP process by collecting responses and organizing them in designated area
Generate media authorization forms for new campaigns for client / agency signature