Diagnostic Intake Specialist

Centria Healthcare•Farmington Hills, MI

7d•$19 - $25

About The Position

The Diagnostic Intake Specialist plays a crucial role in coordinating and managing the intake process for diagnostic assessments (initial and re-evaluations) at Centria. The Diagnostic Intake Specialist is responsible for ensuring a smooth and efficient flow of clients from the initial referral stage through the completion of the diagnostic assessment. The Diagnostic Intake Specialist maintains a close connection with Clinicians completing the diagnostic assessments to ensure that schedules are full and assessments are completed in accordance with payor requirements. In addition, they work with payors and referral sources to monitor needs and maintain timely access to services. Further, the Diagnostic Intake Specialist is responsible for reporting on Clinician productivity and trends in service delivery.

Requirements

Minimum 2 years of related administrative experience is required.
Key personal qualities include professionalism, resourcefulness, creativity, attentiveness to details and follow-up.
Excellent interpersonal and written communication skills.
Detail oriented, self-motivated team player.
Strong administration, organization, project management, and time management skills.
Ability to work in a fast-paced work environment with multiple priorities.
Working knowledge of laptop/desktop PC
Proficiency in Microsoft Suite (Word, Excel)
Proficiency in G Suite (Gmail, Drive, Docs, Sheets, Google Meet)
Ability to follow written instructions
Ability to use computers and computer/software programs
Ability to communicate expressively and receptively
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Attention to detail and ability to maintain accurate records.
Ability to handle sensitive and confidential information with discretion.
Proficiency in using computer systems and software for documentation and scheduling purposes.

Nice To Haves

Bachelor's degree in psychology, social work, counseling, or a related field desirable
Experience in operations, or similar fields is strongly desired.

Responsibilities

Receive and review referrals for diagnostic assessments from various sources, such as payors, community mental health providers, physicians, psychologists, educators, and other professionals.
Maintain a list of current clients in need of re-evaluations and schedule appointments in accordance with re-evaluation guidelines.
Ensure all necessary information and documentation is included in the referral, and request any missing information from the referring party if required.
Maintain accurate records of all incoming referrals and track their progress throughout the intake process in relevant systems (e.g., Salesforce, CareConnect).
Serve as the primary point of contact for clients throughout the entire assessment process.
Contact clients or their legal guardians to schedule appointments for assessments in a timely manner.
Provide detailed information about the assessment process, including any necessary preparations and requirements.
Address any concerns or questions clients may have regarding the assessment process and provide appropriate support and guidance.
Confirm appointments with clients one week prior to scheduled date.
Collaborate with assessment team members to schedule assessments based on the availability of staff and assessment facilities.
Ensure efficient utilization of resources by maximizing the number of assessments conducted within the available time slots.
Maintain a well-organized schedule and communicate any changes or updates to clients and assessment team members in a timely manner.
Relay any important information about the client and the appointment to psychologists (e.g., interpreter to be present, mobility concerns).
Create and maintain accurate and confidential client files in relevant systems (e.g., SalesForce, CareConnect), including personal and demographic information, referral details, assessment reports, and other relevant documents throughout the assessment process.
Ensure compliance with privacy regulations and best practices for handling sensitive client information.
Distribute reports and summaries of assessment appointments, as required by internal policies or external stakeholders (e.g., upload reports to portals, send copies to families).
Collaborate closely with the assessment team to provide them with the necessary information and resources for conducting diagnostic assessments.
Communicate effectively with team members to ensure a coordinated and efficient workflow.
Act as a liaison between the assessment team and external stakeholders, such as referring professionals, to facilitate information sharing and coordination.
Work with clinical leadership to provide regular reports on clinician productivity, capacity, and adherence to established standards.
Compliance with Centria’s Code of Conduct, policies and procedures, and Federal and State laws.
Responsibility to report violations of Company policies or the Code of Conduct.