DHSES Program Administrator 2 (NY HELPS)

State of New York•Latham, NY

32d•$86,681 - $109,650•Hybrid

About The Position

The incumbent of this position will report to the Public Assistance Field Unit within the Office of Disaster Recovery. Duties include but are not limited to the following: Provide management level oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters. Direct and coordinate assessments of damaged areas following emergencies and disasters. Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert T. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate. Provide direct guidance to state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations. Function as primary subject matter expert, consultant and interpreter on all applicable state and federal laws, rules, regulations, policies, and protocols. Compile data and draft program and financial disaster specific section letters and reports on the status of programs, projects and funds, responses to FEMA, state agencies, and applicants as directed. Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same. Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff. Interface on a regular basis with FEMA regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met. Supports and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters. Perform other duties and special projects as required. Supervise permanent, temporary and or contractual staff performing all supervisory duties as required. Travel may be required (approximately 25%), including during evening and weekends, depending on mission and assignment. Possession and maintenance of a valid Driver's License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job. Work schedule may vary based on operational need.

Requirements

Seven years of qualifying experience, including one year of supervision of subordinate staff.
Required qualifying experience must be in one or more of the following areas: Administration of federal, state or locally funded grant programs Preparing and processing applications for disaster mitigation/recovery projects Processing requests for grant project payments and performing financial reviews required for final payment Damage assessment and identification of appropriate assistance funding programs Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies
Possession and maintenance of a valid Driver's License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Responsibilities

Provide management level oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters.
Direct and coordinate assessments of damaged areas following emergencies and disasters.
Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert T. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate.
Provide direct guidance to state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.
Function as primary subject matter expert, consultant and interpreter on all applicable state and federal laws, rules, regulations, policies, and protocols.
Compile data and draft program and financial disaster specific section letters and reports on the status of programs, projects and funds, responses to FEMA, state agencies, and applicants as directed.
Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same.
Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff.
Interface on a regular basis with FEMA regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met.
Supports and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters.
Perform other duties and special projects as required.
Supervise permanent, temporary and or contractual staff performing all supervisory duties as required.