Development Event & Stewardship Coordinator
About The Position
The Development Event and Stewardship Coordinator supports the fundraising and stewardship efforts of Huntsville Botanical Garden by planning and executing donor-focused events. This position is responsible for the logistical coordination of the organization’s signature fundraising events and donor appreciation activities and stewardship touchpoints that strengthen relationships with supporters. The coordinator will work closely with development staff, volunteers, and vendors to ensure events are successful, mission-centered, and donor-friendly. In addition to event coordination, the role includes stewarding donors through warm, timely, and accurate communication, ensuring thoughtful follow-up after events and commitments and collaborating with development staff to deliver exceptional donor experiences that reinforce gratitude, transparency and connection to the Garden’s mission.
Requirements
- Bachelor’s degree and 1+ years of professional experience in events, fundraising, or project coordination, or equivalent combination of education and work experience in event planning, nonprofit development, hospitality or project management.
- Commitment to advancing the mission and values of the Huntsville Botanical Garden.
- Detail-oriented and highly organized with the ability to manage multiple projects and deadlines.
- Strong problem-solving skills and the ability to think on your feet.
- Customer service mindset with a professional, positive attitude.
- Ability to build authentic positive relationships with donors and community partners.
- Team player who collaborates well with staff, volunteers, vendors, and donors.
- Excellent written, verbal, and interpersonal communication skills.
- Proficiency in Microsoft Office.
Nice To Haves
- Experience with donor management or event software (e.g.Altru, Blackbaud, Tripleseat) is a plus.
Responsibilities
- Coordinate all aspects of event planning including venue logistics, catering, décor, entertainment, AV needs, contracts, and vendor relations.
- Develop and maintain detailed event timelines, checklists, and task assignments.
- Manage guest registration, ticketing, seating charts, and day-of-event coordination.
- Recruit, train, and supervise volunteers for event-related roles.
- Provide on-site support at all events, ensuring smooth execution.
- Assist with the fulfillment of sponsorship benefits.
- Coordinate in-kind donations and silent/live auction items as needed.
- Support donor stewardship efforts by ensuring donors are recognized appropriately at events.
- Prepare and distribute donor acknowledgment materials related to events.
- Work with the communications team to create event invitations, programs, signage, and online promotions.
- Maintain accurate event information on the website and other platforms.
- Assist with photography, storytelling, and capturing event highlights for future use.
- Draft impact reports that can be shared with donors after events or fundraising initiatives.
- Maintain accurate records of event attendance, income, and expenses.
- Track event-related donations and sponsorships in the donor database.
- Prepare post-event reports, evaluations, and recommendations for improvement.
- Support development team activities as needed, including gift entry, mailings, and donor relations.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
