Development Coordinator

Avenue 360 Health and Wellness • Houston, TX

40d

About The Position

The Development Coordinator serves as the operational and administrative backbone of the Advancement Department. This role ensures data integrity, workflow efficiency, donor experience consistency, and executive support, enabling Advancement leadership to focus on strategy, relationships, patient acquisition/retention, and revenue generation. This role is accountable for delivering measurable results aligned with departmental and organizational goals and ensuring alignment with our company vision and core values.

Requirements

• Bachelor’s degree preferred; equivalent experience considered
• Minimum 2–4 years of experience in nonprofit operations, development support, administration, or data coordination
• Experience working with CRM systems, donor databases, or stakeholder management platforms
• Experience providing administrative or operational support to leadership teams
• Exceptional organizational and time-management skills
• High attention to detail and accuracy, particularly with data and documentation
• Strong administrative and operational support capabilities
• Ability to manage confidential information with discretion
• Proficiency with CRM systems, reporting tools, and standard office software
• Ability to track multiple workflows, deadlines, and deliverables simultaneously
• Clear written and verbal communication skills
• Strong follow-through and accountability orientation
• Ability to work collaboratively across departments and with external partners

Nice To Haves

• Experience supporting fundraising campaigns, events, or donor communications preferred
• Experience in healthcare or nonprofit settings strongly preferred

Responsibilities

• Provide administrative support to the EVP of Advancement, including calendar management, meeting coordination, document preparation, and follow-up tracking
• Support Advancement leadership with scheduling donor meetings, preparing briefing materials, and coordinating internal and external logistics
• Maintain organized digital and physical filing systems for Advancement records, templates, contracts, and correspondence
• Track departmental deadlines, deliverables, and action items to ensure timely execution
• Enter, update, and maintain accurate donor, prospect, and partner records in the CRM
• Manage donor pipelines, activity tracking, and documentation of donor interactions
• Run routine and ad hoc reports related to fundraising performance, donor engagement, acquisition, and re-engagement
• Prepare data summaries and dashboards for leadership and board-level reporting
• Coordinate donor acknowledgments, receipts, thank-you communications, and stewardship touchpoints
• Track donor engagement activities and ensure timely follow-up
• Support donor cultivation by preparing profiles, giving histories, and meeting briefings
• Assist with donor recognition efforts, including swag, mailings, and engagement activities
• Support identification and tracking of new donor acquisition sources and campaigns
• Generate lists and segments for acquisition, cultivation, and re-engagement efforts
• Run regular reports to identify lapsed and at-risk donors based on defined criteria
• Track responses and outcomes of re-engagement campaigns and update donor records accordingly
• Conduct basic prospect research, including wealth indicators, affinity markers, and engagement history
• Prepare donor and prospect summaries to support cultivation and solicitation strategies
• Assist with prospect list development for campaigns, events, and partnerships
• Support fundraising campaigns and events by managing timelines, lists, invitations, RSVPs, and follow-up
• Coordinate logistics with vendors, internal teams, and external partners as needed
• Assist with preparation of sponsorship materials, donor packets, and event documentation
• Ensure donor records, acknowledgments, and documentation meet compliance and audit standards
• Maintain templates and standardized processes to support consistent donor communications
• Assist with preparation of impact reports, stewardship reports, and institutional documentation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level