Development Coordinator

The Nature Conservancy • Brunswick, ME

8d • Hybrid

About The Position

The Development Coordinator works on a variety of activities in support of The Nature Conservancy’s fundraising and donor stewardship activities—in Maine and beyond. The role has two primary areas of responsibility: Development Operations and service as Trustee Liaison for the Maine Chapter’s Advisory Board of Trustees. They are primarily responsible for ensuring the accurate recording, processing, and acknowledgment of gifts and pledges in accordance with donor intent, organizational policies, and compliance requirements. The Development Coordinator also serves as a liaison to the Maine Chapter’s Advisory Board of Trustees, partnering with the State Director, Trustee Project Manager, Senior Leaders Team, and Development team to support trustee communications, meetings, onboarding, and meaningful engagement. Development Operations & Gift Administration: The Development Coordinator leads and manages the gift receipting process, working with colleagues in Maine and across the organization to ensure accuracy, compliance, and timely donor acknowledgment. They process donations, pledges, and in-kind gifts and review grant award documentation to confirm appropriate approvals prior to acceptance. They ensure all gifts are documented appropriately and managed in accordance with security and record retention policies. They support out the door fundraisers with gift/pledge coding and help navigating the gift receipting process. They maintain accurate donor records in the Conservancy’s fundraising database and generate reports for Development staff. They facilitate the pledge review and fulfillment process in partnership with the Director of Finance and prepare reports to support timely donor acknowledgment and stewardship. They provide general membership support and additional administrative assistance to the Development team, as needed. Trustee Liaison & Board Management: The Development Coordinator supports the Trustee Project Manager and serves as Trustee Liaison to the Maine Chapter’s Advisory Board of Trustees, overseeing meeting logistics, communications, materials, and administrative support for the full Board and its committees. They coordinate trustee onboarding and orientation, manage budgets for trustee meetings and events, assemble and distribute meeting materials, take meeting minutes, and track follow-up actions and decisions. They work closely with the State Director, Project Manager, and Senior Leaders Team to design and deliver a meaningful and engaging trustee experience, from onboarding through retention. They collaborate with the Development team on trustee recruitment and engagement, maintaining organized records of trustee communications to ensure consistent and strategic outreach.

Requirements

• Bachelor’s degree and 1-year experience or equivalent combination .
• Technical savvy and experience in data entry in a database or equivalent.
• Experience designing and generating reports and managing, tracking, and interpreting data.
• Experience working across teams collaboratively.
• Experience building relationships and communicating with a wide range of people.
• Experience managing various activities to meet deadlines.
• Strong organization skills, accuracy, and attention to detail.
• Strong writing, editing, and proofreading skills.

Nice To Haves

• Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.
• Ability to analyze information for the purpose of preparing reports, coordinating efforts, and solving problems.
• Ability to perform repetitive data entry tasks and prioritize responsibilities in a fast-paced office environment.
• Experience with CRM systems and spreadsheet software a plus.
• Experience, coursework, or other training in fundraising principles & practices.
• Experience writing and editing donor communications.

Responsibilities

• Responsible for gifts, pledges and other revenue processing to ensure accuracy and compliance with Standard Operating Procedures and FASB guidelines.
• Oversee local depositing processes.
• Manages gift records in digital and paper formats, ensuring compliance with TNC security and record retention policies and external donor, legal, and IRS requirements.
• Oversees matching gift and pledge tracking, reporting, and reminder processes; co-manages quarterly pledge reviews with Finance to ensure accuracy and proper fund disbursement.
• Reviews grant agreements and award letters for legal compliance, risk avoidance, and reporting requirements.
• Communicates with out the door fundraisers, finance, and legal teams.
• Prepares weekly revenue reports for Development team and works with Director of Donor Stewardship to promptly acknowledge and thank donors.
• Works with Director of Finance to ensure an internal audit with no findings for development.
• Participates actively in the Development Operations network and in other local, divisional, and organization-wide teams and communities of practice.
• Serves as the primary point of contact between staff and the Advisory Board of Trustees.
• Supports the Trustee Project Manager and partners with the State Director and Senior Leaders team to design, plan, and coordinate Board and committee meetings and meaningful trustee experiences, including scheduling, logistics, and materials.
• Prepares, distributes, and archives trustee communications, meeting packets, and key documents.
• Takes accurate meeting minutes and track follow‑up actions and decisions.
• Manages budgets and expense tracking for trustee meetings, events, and activities.
• Collaborates with the Development team on trustee recruitment, engagement, and relationship management.
• Maintains organized records of trustee interactions, communications, and participation.
• Provides administrative and operational support to the Director of Development and the Development team, including scheduling, travel coordination, expense processing, meeting logistics, database updates, donor communications support, and acting as a technical lead at group meetings, as needed.
• Assists with other Development team projects and efforts, as assigned.
• Demonstrates sensitivity, responsibility, and integrity in handling confidential information.
• Engages in learning, practicing, and sharing principles of equity and inclusion and uses these principles in communication and decision-making.

Benefits

• TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level