Development Coordinator

Boston Ballet • Boston, MA

2d • $23 - $24 • Hybrid

About The Position

The heart of Boston Ballet is the human experience. Through our living and breathing art, we forge human connections—between artist and attendee, teacher and trainee, friend and newcomer, one's outer and inner self. We believe that our community of employees is better when talented individuals with varied life experiences, identities, races, cultures, and ideas are welcomed, encouraged, and heard. Boston Ballet is an innovative, internationally acclaimed cultural institution that strives to be the ballet company of the future. To that end, Boston Ballet is ever-evolving and innovating to stay relevant and ahead of the curve—including our business model and strategic fundraising efforts. Boston Ballet is seeking a motivated and conscientious Development Coordinator to provide key support to the Chief Development Officer (CDO) and Development Team. Reporting to the Director of Philanthropy, the Coordinator will be responsible for providing administrative support for the CDO and Development Department, assisting with external and internal relationships to ensure the success of fundraising activity at Boston Ballet. This is a great opportunity to build the foundation for a successful development career at a world-class institution, learning from an energetic team motivated by excellence and overachieving goals. This hybrid position is considered full-time and non-exempt.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least one year of experience in an administrative, customer service, or development-related role.
• A proactive individual with the ability to learn quickly, and a growth-oriented mindset.
• Ability to work independently as well as collaboratively.
• Effective at working with others to reach common goals and objectives.
• Excellent organizational and analytic skills with strong attention to detail, and the ability to set priorities, balance demands of multiple tasks, and meet deadlines.
• Strong verbal and written skills, as well as the ability to create impactful presentation materials using PowerPoint.
• Understanding of sales and/or fundraising as well as customer service best practices.
• Exercises discretion and good judgment with highly confidential materials.
• Must be willing to work in the office a minimum of two days per week.
• Must be available to work weekend and evening hours, especially during the regular performance season.

Responsibilities

• Assist the CDO with administrative support, including donor communications, scheduling, data tracking, and fielding and prioritizing the needs of a large and complex department.
• Assist with the project management and execution of special projects and stewardship efforts for the CDO’s portfolio and other high level major gift donors.
• Collaborate with Artistic staff on in-studio donor visits and high-level benefit delivery for top supporters, including arranging in-studio visits and prospecting opportunities.
• Support donor surprise-and-delights including donor gifting.
• Maintain accurate donor detail in Tessitura including portfolio assignments, contact information, etc.
• Assist with events throughout the season, including serving as a staff representative onsite and during the planning stages as needed.
• Assist with research on event attendees for high-profile events.
• Serve as representative to Boston Ballet while the Company is in theater, staffing the VIP Lounge at least twice per production.
• Manage the development team calendar, scheduling internal and external meetings and booking meeting spaces for department needs.
• Serve as primary owner of the department’s general phone line. Field calls from the public, channel requests to the correct team member, and/or assist with requests as appropriate.
• Oversee and order office supplies to ensure all team members have the tools they need to be successful.
• Maintain accurate donor listings for theater program book, website, and other publications.
• Lead printing for department needs, donor experiences, and department mailings.

Benefits

• BCBS HMO health insurance plan with zero deductible
• BCBS dental insurance with employer providing 100% annual premium for individual coverage
• Flexible Spending Accounts (FSAs) – health and dependent care
• Employer-paid life and disability plans
• Immediate access to 403(b) retirement savings plan featuring both pre-tax and Roth options
• Ability to purchase MBTA passes on a pre-tax, payroll deduction basis up to IRS monthly limit
• Paid time off – holidays, vacation, personal, and sick days
• Free adult dance classes
• Complimentary tickets to select Boston Ballet performances (based on availability)
• Hybrid work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees