Development Coordinator

Rice University•Houston, TX

17h•Hybrid

About The Position

The Development Coordinator provides comprehensive administrative and program support to a group of individual giving fundraisers on the major gifts team in the Development and Alumni Relations division. This position is responsible for coordinating donor and program meetings, managing donor and gift information, preparing documents and presentations, preparing donor materials for meetings, assisting with donor follow-up, maintaining calendars, scheduling meetings, monitoring budgets and expenses, and arranging travel. The Development Coordinator will collaborate with team members on special projects as they arise. The Development Coordinator will report to the Development Specialist – Administrative Team Lead and will work closely with staff members on the major gifts team, as well as with other campus partners. The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, openness to learning, and a team-centered approach to success.

Requirements

HS Diploma or equivalent
Two or more (2+) years of experience in an administrative position offering administrative support to multiple professionals, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization. In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Proficient computer skills and demonstrated experience with office software and email applications
Proficiency in Microsoft Office Suite
Demonstrated success in follow-through and completing routine tasks
Advanced organizational skills and attention to detail
Advanced verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multi-task

Nice To Haves

Bachelor’s Degree
Two or more (2+) years of related experience
Experience working in a fundraising environment in an educational or non-profit organization
Detail oriented with strong organizational skills and the ability to handle multiple priorities in a fast-paced environment
High level of maturity and emotional intelligence with capability of exercising good judgment
Experience with Blackbaud CRM or other advancement system
Experience in a PC Windows environment
Strong web and email skills
Creativity, motivation, and superior problem-solving skills
Ability to adapt to different software applications
Experience in online accounting and transaction vouchering
Familiarity with ERP systems (Oracle, Workday, etc.)
Ability to handle sensitive and confidential information appropriately and tactfully

Responsibilities

Coordinating donor and program meetings
Managing donor and gift information
Preparing documents and presentations
Preparing donor materials for meetings
Assisting with donor follow-up
Maintaining calendars
Scheduling meetings
Monitoring budgets and expenses
Arranging travel
Collaborate with team members on special projects
Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, reports, spreadsheets, brochures, and displays
Schedules and supports donor and program meetings, including producing agendas and briefing documents, reserving meeting/conference rooms, managing equipment, ordering meals and assembling meeting materials, handling any calendaring conflicts, and arranging travel, as needed
Assists in the planning and implementation of donor events and activities, as needed
Tracks, processes and monitors financial transactions, including processing of expense reports and resolving any discrepancies
Maintains office supplies and equipment; obtains vendor quotes, as needed
Enters, updates and retrieves information about meetings and visits into OwlConnect, the campus-wide advancement system, and manages and maintains electronic documents (via Box and/or OnBase)
Serves as liaison to teams within Development and Alumni Relations and with campus partners, as well as greets visitors and routes them to appropriate individuals
Performs all other duties as assigned
Spearheads onboarding for new gift officers and/or other team members
Oversees special projects