Development Coordinator, Foundations and Government Support

Philadelphia Museum of Art•Philadelphia, PA

5d•$20•Onsite

About The Position

The Development Coordinator, Foundation and Government Support (F&G) provides administrative coordination with the leadership and staff of the Foundations and Government Support team.

Requirements

B.A. degree from an accredited college or university.
Exceptional written and oral communication skills.
Strong organizational skills, attention to detail, and the ability to be flexible and creative.
Computer proficiency including Microsoft Word and Excel required.

Nice To Haves

Knowledge of Raiser’s Edge desirable.
Knowledge of visual arts and museums desirable

Responsibilities

Provide support to the Director, Assistant Director, and Manager of Foundation and Government Support related to the day-to-day operations of their work.
Updates and maintains F&G grant calendar tracking proposal and reporting deadlines, ensuring timely submission and flagging upcoming deliverables for the team.
Assist in drafting, formatting, and submitting proposals, reports, and other grant-related materials, ensuring accuracy, consistency, and timely submission in collaboration with the Director and Assistant Director.
Proactively collaborate with departments across the museum to gather necessary information, images, and budgets pertaining to unrestricted and restricted funding opportunities.
Draft, submit, and distribute correspondence, including but not limited to acknowledgement letters.
Initiate and manage F&G gift processing, including recording pledges and gifts received, utilizing Airtable and Raiser’s Edge.
Support internal coordination by preparing agendas, taking notes, and tracking action items for team meetings.
Ensure data accuracy and consistency across donor records, proposals, and reports by maintaining up-to-date files and documentation.
Prepare presentation materials for funder meetings, internal briefings, and committee updates.
Conduct prospect research and update relevant records as needed.
Monitor F&G team expenses and submit expense reports.
Track F&G funding pipeline including prospects, proposals, grants awarded, stewardship, and reports, maintaining and utilizing the Raiser’s Edge database, working with the Advancement Operations team to design and generate regular reports.
Update, maintain, and submit F&G invitation lists for museum events.
Maintain donor and program files.
Complete other special projects, as needed.
General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.

Benefits

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores
Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays